Billing Specialist
Map Ssg • New York, NY • Full Time
Posted on Fri, Jun 12, 2026
Responsibilities:
- Manage the complete billing process, for approximately 10+ Partners, on a monthly basis.
- Review pre-bills for accuracy, including rates, discounts and formatting.
- Edit pre-bills and prepare invoices in a timely manner. Direct communication with the Partners and Assistants will be necessary.
- Execute complex bills, such as split-party/multi-payor and flat fee task code billing.
- Ensure client billing guidelines are reviewed, documented and adhered to.
- Send invoices electronically and make certain that all e-billing issues are identified and promptly resolved.
- Maintain documentation of procedures, deadlines and other Partner preferences related to their billings.
- Alert management to any billing issues so they can intervene when necessary.
- Research and respond to internal and external inquiries regarding all aspects of billing.
- Running reports and creating spreadsheets will be necessary.
- Monitor all aspects of WIP to ensure it is billed on schedule and identify problem inventory for potential write-off. Direct communication with the Partners and Secretaries will be necessary.
- Support Client and Partner requests for accrual information that is timely and accurate.
- Act as the point of contact when staff members are out of the office.
- Provide backup and/or assistance to other team members when necessary.
- Assist with special projects as needed.
- Work cooperatively with Collections staff and assist with accounts receivable/unapplied cash issues to minimize outstanding and credit balances.
- Bachelor’s degree with 5-7 years of applicable work experience in a large law firm setting. CMS Classic or Aderant Expert experience preferred.
- Computer proficient with strong MS Excel and MS Word skills.
- Clear understanding of reading and editing LEDES files required.
- Strong understanding of split-party/multi-payor invoicing.
- Excellent written and oral communication skills.
- Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team.
- Ability to establish and maintain good working relationships with others.
- Excellent analytical and problem-solving skills.
- Ability to work in a high pressure environment with a high degree of accuracy.
- Can organize, prioritize, plan and multi-task to effectively meet deadlines.
- Ability to occasionally work outside of established business hours to meet deadlines.