Billing Specialist

Job Overview:

We are seeking a detail-oriented and highly organized Billing Specialist to support the Operations Department by managing vendor invoice processing, approvals, lien waivers, account reconciliations, and cross-functional communication. This role serves as a key link between Operations, Project Teams, Engineering, Procurement, and Accounts Payable to ensure invoices are accurately coded, approved, and paid in a timely manner.

The ideal candidate will possess strong analytical skills, excellent communication abilities, and a commitment to maintaining accuracy while managing multiple priorities in a fast-paced environment.

Primary Job Responsibilities:

• Review and validate vendor invoices for accurate coding, tax compliance, credits, retention, freight charges, and lien waiver requirements.
• Coordinate invoice approvals and confirm with field personnel that materials have been received or services have been completed to ensure timely processing.
• Ensure all Accounts Payable deliverables are properly routed, expedited, approved, and processed prior to due dates.
• Track, maintain, and organize lien waivers for multiple projects while ensuring compliance with project-specific thresholds and requirements.
• Reconcile accounts and analyze financial data using Excel, including Pivot Tables and other reporting tools.
• Manage and respond professionally to emails in the departmental shared mailbox.
• Provide support and training to project teams on Accounts Payable processes, procedures, and systems.
• Develop and maintain effective working relationships with Engineering, Accounts Payable, Intercompany Accounting, Project Managers, Field Engineers, Site Managers, Procurement, Administrative Services, and Executive Leadership.

Education & Experience Requirements:

• High School Diploma or equivalent required.
• 2+ years of experience in Accounts Payable, Project Administration, Construction Accounting, or a related field.
• Strong understanding of invoice processing, cost coding, and approval workflows.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and data analysis.
• Strong critical thinking and analytical skills with the ability to research discrepancies, identify root causes, evaluate options, and implement effective solutions.
• Excellent organizational, time-management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, adapt to changing business needs, and meet strict deadlines.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Skills/Abilities:

• Associate degree or equivalent work experience in Accounting, Finance, Business, Construction Management, Project Management, Electrical, Civil, Mechanical, or Industrial Engineering.
• Experience in construction, engineering, utility, or project-based industries.
• Knowledge of lien waivers, retention, purchase orders, subcontract administration, and vendor compliance requirements.
• Understanding of applicable federal and state tax requirements, including sales and use tax codes
• Experience with ERP or accounting systems such as pVault, Viewpoint, Vista, or similar platforms.
• Ability to quickly learn and adapt to new software applications, systems, and technologies.
• Experience coordinating invoice approvals and supporting multiple projects simultaneously.

Pay Equity:

$24 - $31 an hour

Primoris Renewable Energy provides the following compensation range and general description of other compensation and benefits that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full-time schedule. Primoris Renewable Energy reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.  

Company Overview:

Benefits:

• Paid Company Holidays

• Paid Time Off

• Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability

• 401K with matching contribution.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.