Assistant Director of Accounts Payable

The Assistant Director of Accounts Payable’s primary purpose is to manage operations of the Accounts Payable department, which is responsible for processing all operating and beneficiary check requests and credit card payments being paid directly through the LSU Foundation in an efficient, accurate, and timely manner. This includes supervising all accounts payable positions.  

Position Responsibilities:

40% – Department Leadership and Operations

• Oversee and manage all aspects of Accounts Payable operations, including workflow management, invoice and payment processing, vendor relations, and reconciliation activities.
• Ensure accuracy, timeliness, and compliance with Foundation policies, internal controls, and financial reporting standards.
• Supervise, train, and support Accounts Payable staff to promote efficiency, accountability, and professional development.

20% – Payment Processing and Review

• Prepare Foundation operating check requests and review/process beneficiary department check requests for completeness and accuracy prior to CFO approval.
• Ensure all disbursements are properly documented and comply with established policies and procedures.

20% – Credit Card Administration and Oversight

• Review, code, and reconcile corporate credit card statements to ensure proper expense classification and readiness for general ledger posting.
• Serve as system administrator for the Foundation’s corporate credit card program, including monitoring usage and ensuring compliance with policy.

10% – Issue Resolution and Stakeholder Support

• Collaborate with beneficiary departments and vendors to resolve discrepancies related to check requests, payments, and credit card transactions.
• Provide guidance to internal stakeholders on Accounts Payable policies and procedures.

10% – Compliance and Reporting

• Review and prepare IRS Form 1099 reporting for year-end distribution, ensuring compliance with regulatory requirements.
• Maintain signature authority in ledger system.
• Maintain list and copies of professional services contracts.
• Assist with audit preparation as needed.

Non-essential/marginal position responsibilities:

• Complete projects/reports as requested by CFO.
• Provide training as needed to LSUF and LSU staff on the Comprehensive Disbursements Policy and all systems used by Accounts Payable.

Qualifications Required:

• Bachelor’s degree from an accredited college or university 
• Experience in a supervisory role
• Experience in accounts payable or accounting
• Proficient Level in Microsoft Office

Qualifications Preferred:

• Master’s degree in Accounting or related field from an accredited college or university 
• Experience in a philanthropic or higher education environment
• Excellent communication and organizational skills 

Competencies:

• Critical Thinking: Practices objective rather than subjective modes of reasoning and action. Maintains perspective when assessing qualitative and quantitative information. Appropriately challenges and questions common beliefs. 
• Relationship Building: Develops, maintains, and strengthens relationships with others outside of the organization.  
• Attention to Detail/Accuracy: Focuses on paying attention to all details and aspects of a job or process to avoid substandard outputs.
• Collaboration: Works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor, and respect. 
• Adaptability: Responds to changing circumstances by being innovative and altering behavior to better fit different situations; successfully works with new colleagues; willing to be flexible; remains calm in stressful situations.
• Effective Communication: Shares and receives information using clear oral, written, and interpersonal communication skills. 
• Emotional Intelligence: Identifies and manages the emotions of self and the emotions of others. 
• Professionalism: Thinks carefully about the likely effects on others of one’s words, actions, appearance, and mode of behavior. 
• Tenacity: Achieves a desired outcome in the face of setbacks, obstacles, or challenging circumstances.
• Timely Decision Making/Judgment: Demonstrates the ability to make judicious and effective decisions. 

Supervisory Responsibilities

This position has supervisory responsibilities. 

Work Environment Requirements

• This position is primarily performed in a professional office environment.
• The role routinely uses standard office equipment, including computers, telephones, printers, and related technology.
• The position may involve occasional travel, meetings, or attendance at events, as applicable to the role.
• Work hours are generally standard business hours, with occasional evening or weekend work as needed.

Physical Demands

While performing the essential functions of this job, the employee may be required to: 

• Sit for extended periods of time
• Stand or walk occasionally
• Use hands and fingers to operate a computer keyboard, mouse, and other office equipment
• Communicate clearly in person, by phone, and electronically
• Lift or move materials weighing up to 20 pounds occasionally (if applicable)

The physical demands and work environment characteristics described here are representative of those required to perform the essential functions of the job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA).