Assistant Controller / Accounting Manager

Position Summary

We are seeking a detail-oriented and experienced Assistant Controller/Accounting Manager to oversee daily accounting operations and maintain accurate financial records for our dealership. This role is responsible for managing accounts payable and receivable, payroll support, account reconciliations, financial reporting, compliance requirements, and dealership management system accounting functions. The ideal candidate will have strong accounting knowledge, excellent organizational skills, and the ability to analyze financial information while supporting dealership leadership.

Key Responsibilities

Accounting & Financial Management

• Maintain accurate general ledger accounts and financial records.

• Prepare and reconcile journal entries, account balances, and monthly closing activities.

• Investigate and resolve accounting discrepancies and posting errors.

• Review financial transactions for accuracy and compliance.

Accounts Payable & Receivable

• Process accounts payable and receivable transactions.

• Maintain vendor records and manage payment schedules.

• Issue payments for merchandise, supplies, services, and approved customer refunds.

• Process contract submissions, warranty receivables, and related payments.

Payroll & Human Resources Support

• Process payroll information and maintain payroll records.

• Assist with employee benefits administration and onboarding activities.

• Train new employees on dealership End-of-Day (EOD) procedures.

Cash Management & Compliance

• Prepare and reconcile daily bank deposits.

• Perform monthly bank reconciliations.

• Ensure compliance with DMV regulations, tax requirements, and other regulatory obligations.

• Submit required reports and payments accurately and on time.

Reporting & Analysis

• Prepare monthly financial statements, reports, and supporting schedules.

• Analyze financial data and identify trends, discrepancies, and opportunities for improvement.

• Assist with year-end audit preparation and support external auditors.

• Generate dealership performance reports and submit required financial data to Harley-Davidson.

Qualifications

• Previous experience as an Assistant Controller, Accounting Manager, Senior Accountant, or similar role.

• Strong understanding of accounting principles, financial reporting, budgeting, and reconciliations.

• Experience with accounts payable, accounts receivable, payroll, and general ledger accounting.

• Proficiency in Microsoft Office, particularly Excel.

• Excellent analytical, organizational, and problem-solving skills.

• Strong communication and interpersonal abilities.

• High level of accuracy and attention to detail.

Physical Requirements & Work Environment

• Primarily office-based with extensive computer use.

• Occasional exposure to dealership service department environments, including noise, vehicle exhaust, cleaning chemicals, gasoline, and battery-related materials.

Our Commitment

We are committed to treating employees and customers with fairness, respect, and professionalism. We value integrity, teamwork, exceptional customer service, and a positive work environment where employees can thrive and contribute to our continued success.