Assistant Billing Specialist

Job Description for Role: Assistant Billing Specialist

Reports to: Contract Budget Reporting Manager

Location: Woodside, NY

Hours & Schedule: M-W 9am-5pm

FLSA: Part time, 21 hours per week

ABOUT US

New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Each year, academic programs, including STEM, the arts, sports and wellness, and college access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children. 

Summary:

New York Edge is seeking a highly organized, knowledgeable, and focused individual to fill the role of Billing Specialist. In this full-time role, you will be responsible for ensuring that New York Edge timely and accurately bills for a portfolio of government contracts. The Billing Specialist ensures data integrity, timely billing, and accurate tracking of data and reporting.

Salary Range:

$20 - $23 per hour

Schedule:

Monday – Wednesday, 21 hours per week

Essential Job Functions:

• Assist with gathering supporting documents for monthly billing
• Work with members of the finance team and provide analysis and reporting as needed to managers and senior leadership
• Understands fiscal reporting procedure and requirements of public/private contracts as outlined by funding agencies to ensure grant compliance
• Assist with the development and implementation of dashboards and trackers to monitor billing progress by funder/contract/site
• Utilize financial systems to extract data to align billing with general ledger
•  Develop a working knowledge of fiscal policies of contracting agencies, so as to ensure accuracy in expenses being billed and translate to correct line items on required reporting documents to funding sources
• Assist Manager of Contract Budget Reporting with the preparation and review of financial reports (PERS) for funding agencies

Education Requirement(s):

• Associate Degree in Finance, Accounting, Economics, Business, or Public Administration

Experience Requirement(s):

• 2+ years related experience for a non-profit Organization
• Experience working with cross-functional and inter-department teams

Required Knowledge, Skills, & Abilities:

• Detail-oriented mindset, with a focus on accuracy and quality in all tasks performed
• Proficient in using productivity tools and software, such as MS Office Suite, Google Docs
• Ability to work with minimal supervision, take initiative, and problem-solve
• Ability to collaborate with others within a team environment

Work Environment & Physical Demands:

• May be required to walk up and down stairs, lift or move objects/materials as needed
• Work hours will be consistent Monday through Wednesday during regular business hours

At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer. We encourage candidates from all backgrounds and communities to apply.

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.