Accounts Receivable Coordinator

Position Overview

The Accounts Receivable Coordinator supports the plant finance team by managing customer invoicing, accounts receivable activities, and production-related billing, while also providing daily support for plant cost accounting functions.

Reporting to the Senior Finance Manager, this early-career position works collaboratively with plant leadership and cross-functional partners to ensure accurate and timely invoicing based on production output, collection of receivables, reconciliation of customer accounts, and daily production reconciliation.

The position also provides support with inventory, paperboard inventory and invoicing, accounts payable, internal controls, and accounting procedures, offering exposure to the financial processes within a global manufacturing environment.

Schedule & Position Details

• Schedule: Monday – Friday, 8:00 AM – 5:00 PM
• Interviews: Required
• Candidate must be fully cleared prior to starting

Top Requirements

1. Microsoft Excel
2. Strong organizational skills and attention to detail
3. Relevant Accounts Receivable, Accounts Payable, or accounting experience

Key Responsibilities

Accounts Receivable & Billing

• Generate and process customer invoices based on production, shipments, and contractual pricing agreements.
• Verify production and shipping data to ensure accurate customer billing.
• Maintain customer account records and resolve billing discrepancies.
• Process customer deductions, credits, and adjustments as required.
• Collaborate with Sales, Customer Service, and Operations teams to resolve invoice disputes.
• Identify opportunities to improve billing accuracy, collection processes, and reporting efficiency.

Production & Cost Accounting Support

• Assist with the daily review of manufacturing jobs within the plant ERP system.
• Research cost variances and complete accurate and timely job-cost corrections.
• Review daily job-cost production reports and validate:
  • Quantities produced
  • Reported variances
  • Job status
• Assist with daily, weekly, and monthly reconciliation of production and shipment data.
• Support inventory and paperboard inventory and invoicing activities.

Accounts Payable & Financial Support

• Provide cross-functional backup support for Accounts Payable, including:
  • Invoice reviews
  • Payment validation
  • Customer and purchase order receipt inquiries
  • Account reconciliations
• Assist with the preparation of management reports.
• Assist with financial statement analysis.
• Support accurate financial reporting and strong internal controls.

Compliance & Cross-Functional Support

• Support compliance with internal controls, accounting policies, and established procedures.
• Collaborate with plant personnel and business partners to resolve financial and data-quality issues.
• Maintain accurate financial information and identify discrepancies.
• Work effectively in a dynamic environment while meeting tight deadlines.
• Perform other duties as assigned.

Qualifications

Education & Experience

• High School Diploma or GED required.
• Associate or Bachelor's degree in Accounting, Finance, or a related field, or currently working toward a degree, preferred.
• 1–2 years of relevant Accounts Receivable, Accounts Payable, or accounting experience preferred.

Skills & Competencies

• Proficiency in Microsoft Excel.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Ability to analyze information and identify discrepancies.
• Ability to maintain accurate financial and accounting data.
• Ability to meet deadlines in a fast-paced environment.
• Clear written and verbal communication skills.
• Ability to communicate and collaborate effectively across all levels of an organization.
• Ability to read, interpret, and prepare detailed instructions, correspondence, and business documents.

Work Environment

• Primarily an office-based environment.
• Regular interaction with plant operations personnel.
• Occasional visits to the plant floor may be required.