Accounts Receivable Specialist

Position Summary

The Accounts Receivable Specialist is responsible for ensuring the accuracy and integrity of an organization’s revenue and cash flow processes. This role manages end-to-end accounts receivable functions, including invoicing, payment application, collections, and aging analysis, while also supporting cash management and bank reconciliations. The specialist analyzes financial data, maintains general ledger accuracy, and contributes to month-end and quarter-end close activities.

Working cross-functionally, this position supports billing operations, resolves discrepancies, and enhances financial reporting and data systems. The role requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, while delivering actionable financial insights and maintaining effective communication with internal teams and external stakeholders.

Key Responsibilities

• Analyze and reconcile financial data, with a focus on revenue, invoicing, cash activity, and overall account accuracy.
• Manage cash management processes, including monitoring daily cash activity, tracking inflows and outflows, and ensuring accurate cash reporting.
• Perform bank account reconciliations, investigating and resolving variances in a timely manner.
• Manage accounts receivable processes, including invoice generation, payment application, collections follow-up, and aging analysis.
• Perform general ledger (GL) accounting activities, including preparation of journal entries, account reconciliations, and support for month-end and quarter-end close processes.
• Collaborate cross-functionally to manage multiple concurrent matters, including collections, GL accounting, donation tracking, and resolution of data discrepancies.
• Execute monthly and quarterly billing processes, including invoicing, reconciliations, variance analysis, and financial reporting.
• Maintain and support internal databases (CSuite and Microsoft Dynamics), providing user assistance, troubleshooting issues, and enhancing data integrity and process efficiency.
• Develop and implement data-driven reporting tools to monitor financial performance, identify trends, and support forecasting.
• Prepare deliverables, including financial summaries, reports, and actionable insights to support decision-making.

Additional Experience (Preferred)

• Exposure to nonprofit operations, including campaign analysis, donor segmentation, and performance tracking.
• Experience with invoicing, collections, and cash application, ensuring accurate and timely billing and follow-up.
• Experience with cash management and bank reconciliations in a multi-account or complex environment.
• Client-facing experience with the ability to effectively communicate complex financial and operational information to diverse stakeholders.

Qualifications

• Bachelor’s degree in Business, Finance, Accounting, Management, or a related field preferred.
• Strong analytical and problem-solving abilities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with Microsoft Dynamics is a plus.
• Working knowledge of accounts receivable processes, cash management, bank reconciliations, and general ledger accounting principles.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong collaboration skills with the ability to work effectively across teams.