Accounts Receivable Specialist

Position Overview:

Calvert’s Plant Interiors is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage billing, payment processing, and client account reconciliation. This position plays a critical role in supporting the financial operations of our company by ensuring timely invoicing, accurate payment posting, and effective communication with clients regarding billing matters.

Key Responsibilities:

Invoicing & Payment Processing:

• Prepare, verify, and process daily and monthly invoices using the company’s accounting software.
• Distribute invoices via mail, email, and client portals as appropriate.
• Accurately post customer payments, including checks, credit cards, and ACH transactions.
• Maintain and securely update client credit card information in accordance with privacy and security guidelines.

Client Account Management:

• Run and review monthly Accounts Receivable reports to monitor client payment activity.
• Assist in resolving past due accounts in coordination with the Accounting Manager and A/R Clerk.
• Generate and send open invoice reports to the sales team twice a month.
• Prepare Past Due Reports to summarize follow-up efforts and provide updates to leadership.

Customer Service & Communication:

• Respond to client inquiries regarding billing, payments, and credit card updates.
• Provide invoice copies and statements upon request.
• Communicate with clients through email, phone, or other methods to follow up on overdue invoices.
• Direct non-AR-related client calls to the appropriate departments.

Administrative & Team Support:

• Collaborate with other departments to ensure accurate AR reporting and transaction corrections.
• Assist teammates as needed and contribute to a collaborative office environment.

Participate in meetings and support special projects as assigned.

Work Environment & Additional Information:

• This is an on-site position based in Oklahoma City.
• Occasional overtime may be required during monthly closing or busy seasons.

Equal Opportunity Employer:

Calvert’s Plant Interiors is an equal opportunity employer and welcomes applicants from all backgrounds. We are committed to building a diverse and inclusive team.

Qualifications:

Education & Experience:

• High school diploma or equivalent required.
• Prior experience with billing, payment processing, or accounts receivable preferred.
• Familiarity with automated accounting systems.

Technical Skills:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Comfortable using standard office equipment and business software.

Core Competencies:

• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple tasks.
• Strong organizational and time management skills.
• Clear verbal and written communication abilities.
• Commitment to handling sensitive information with confidentiality.
• Strong interpersonal skills and a team-oriented attitude.