Accounts Receivable Specialist

Under the general direction of the Controller, the primary function is to accurately process intercompany and external client billings in accordance with contract terms and conditions. Ensure clients payments are timely and in accordance with contract payment terms, notifying clients if payment is not timely.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1. Accurate and timely preparation of client invoices.

2. Process and properly interface client invoices in Company’s Accounting system, ensuring Operating Companies accounts receivable aging balance to the associated accounts receivable general ledger accounts.

3. Payment Collection: Monitor and follow-up on outstanding client balances, ensure timely collection of payments. May include sending electronic reminders, statements, and making phone calls.

4. Reconcile daily cash.

5. Prepares and mails account billings, invoices and statements to clients and customers.

6. Maintains accurate accounts receivable records, files, and systems in the company’s ERP and electronic filing systems.

7. Maintains cooperative working relationships with both internal and external clients and stakeholders as pertains to client accounts and billings.

8. Collaborate with Operating Companies project managers, project staff, and Controller regarding A/R discrepancies or over/short payments.

9. Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability and willingness to abide by the company’s code of conduct, policies, and procedures.

• Comply, understand, and support the company’s safety culture to ensure a safe work environment.

• Strong knowledge, understanding and sensitivity to the Inupiat culture.

• Ability to write routine correspondence and speak effectively and communicate clearly with other employees and clients.

• Ability to read and interpret documents such as contract sections pertaining to client billings and requisite billing terms and conditions.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

• Ability to deal with problems involving several concrete variables in standardized situations.

• Ability to follow directions with minimal instruction.

CORE COMPETENCY REQUIREMENTS

• Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers.

• Decision Quality – Makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.

• Drive for Results – Can be counted on to exceed goals successfully.

• Conflict Management – Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

QUALIFICATIONS

• High school diploma or equivalent.

• Three (3) years of related accounting experience.

• Knowledge and understanding of general accounting practices, procedures, and routines.

• Demonstrated knowledge and understanding of accounts receivable functions, routines, and guidelines.

• Ability to operate computer systems relating to accounting and financial reporting.

• Proficient written and oral communication.

• Skill in the use of Microsoft Excel and other Microsoft Office products at an intermediate level.

Preferred

• Associate’s degree or higher in a related field.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to safely perform the essential functions of this position. 

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, walk, climb or balance.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ACHC is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created by the Alaska Native Claims Settlement Act.

ASRC Construction and its family of companies is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status.  EEO Poster

ASRC Construction is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

 ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.