Accounts Receivable Clerk

T&K Asphalt Services, Inc.

Job Description

Position Summary

T&K Asphalt Services, Inc. is seeking a detail-oriented and organized Accounts Payable Clerk to support the Company's Finance Department. This position is responsible for processing vendor and subcontractor invoices, maintaining accurate accounts payable records, communicating with vendors, preparing payments, and assisting with month-end and year-end financial closing activities. The ideal candidate will have strong attention to detail, good organizational and communication skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Essential Duties and Responsibilities

• Review, code, and process vendor and subcontractor invoices for payment.
• Route invoices through the appropriate approval process and verify that required approvals are obtained prior to payment.
• Verify invoice accuracy, including vendor information, job numbers, purchase orders, quantities, extensions, totals, applicable discounts, and payment terms.
• Review vendor files and internal records to identify prior payments and prevent duplicate payments.
• Verify vendor addresses and federal identification numbers when available and appropriate.
• Prepare accounts payable checks and other payment documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and payment status.
• Reconcile vendor statements against Company records and resolve discrepancies as needed.
• Print and maintain accounts payable reports and supporting documentation.
• Maintain organized and accurate accounts payable filing and electronic records.
• Prepare account analyses and reports as requested.
• Assist with monthly and year-end closing activities.
• Communicate with vendors, subcontractors, and internal departments to resolve invoice and payment issues.
• Assist with special accounting and finance projects as assigned.
• Maintain confidentiality of financial and vendor information.
• Perform other duties as assigned by the Finance Manager or CFO.

Qualifications, Knowledge, Skills & Abilities

• High school diploma or equivalent required.
• Accounting coursework, training, or prior accounts payable experience preferred.
• Previous experience in accounts payable, bookkeeping, or an accounting-related administrative role preferred.
• Familiarity with basic accounting principles and accounts payable procedures.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with CF Data or similar accounting software preferred.
• Strong attention to detail and accuracy.
• Ability to perform basic mathematical calculations with reasonable accuracy.
• Strong organizational and time management skills.
• Ability to maintain accurate records and meet established deadlines.
• Professional and courteous telephone and written communication skills.
• Ability to communicate effectively with vendors, subcontractors, and internal personnel.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.
• Ability to work independently while also functioning effectively as part of a team.

Working Conditions / Physical Demands

• Work is performed primarily in a professional office environment.
• Frequent use of computers, telephones, printers, calculators, and other office equipment.
• Requires prolonged periods of sitting while performing computer and administrative work.
• Frequent use of speech, hearing, vision, and fine motor skills.
• Occasional standing, walking, bending, stooping, reaching, and filing.
• Ability to lift and carry office supplies, files, and paperwork weighing up to 25 pounds.

Employment Conditions

• This is a full-time, year-round position.
• Overtime or additional hours may occasionally be required during month-end and year-end closing, audits, or other periods of increased workload.
• Employment is contingent upon maintaining confidentiality and compliance with all Company policies and procedures.

Disclaimer

The statements contained herein are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act (ADA), must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be considered on a case-by-case basis in accordance with applicable law.