Accounts Receivable Clerk - Shared Services Center

Competencies

Competencies are used to help gauge performance and success in this position.

The four (4) competencies for this position are Adaptability & Flexibility, Communication, Problem Solving, and Team Work.

Position Summary

The primary responsibility of this position is to check the authorization of payments, create accounts payable checks, and reconcile payment schedules and vendor statements.

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Responsible for applying payments for accounts receivables customers and noting any shortages, calling customers or sending copies of invoices for invoices not paid, and maintaining accounts receivables schedule, and customer accounts.
• Communicate with management on collection difficulties, copying correspondence and charges for the manager responsible
• Ability to reconcile accounts paid by invoice instead of statement,
• Responsible for printing an aged trial balance and mailing monthly billing statements and past due statements
• Manage the collection of NSF checks by verifying funds, exchanging for cashier’s checks, or making copies for the manager
• Ability to provide new account forms to managers or customers upon request and verifying references on new account forms
• Responsible for ensuring that the dealership is in compliance with the current collections regulations, (e.g. Hours that calls can be placed, place of employment calls, and number of contacts allowed
• Provide credit history files for account status inquiries per management guidelines
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication.
• Enforce safety precautions specific to work area
• Other responsibilities as assigned

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Previous automotive accounting experience preferred
• Previous customer service, collection, or accounting experience
• High School Diploma or GED equivalent

Knowledge, Skills and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to type, ten key and knowledge of Excel
• Excellent verbal and written communication skills
• Excellent interpersonal skills; able to work effectively with a wide range of individuals
• Strong organizational and time management skills
• Demonstrated resourcefulness and ability to take initiative in development and completion of people and projects
• Demonstrates dependability through good attendance and adherence to timelines and schedules
• Strong PC skills
• Basic office knowledge such as copier, facsimile, 10-key, typing, etc.
• Willingness to continue professional development

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand; walk and talk or hear
• The employee is frequently required to sit; use hands to feel; reach with hands and arms; climb or balance and stoop, kneel or crouch
• The employee must regularly lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision and distance vision
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle

Working Conditions

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel Requirements

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.