Accounts Receivable/Billing Specialist

The Billing Specialist is responsible for managing day-to-day invoicing and accounts receivable activities while working closely with the Accounting Manager. This role is ideal for a detail-oriented professional who is comfortable with construction and project-based billing and enjoys creating accurate, efficient financial processes.

Key Responsibilities

• Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts.
• Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately.
• Monitor accounts receivable aging, follow up on outstanding invoices, and resolve billing discrepancies with customers.
• Maintain accurate and current accounts receivable records within the company's accounting system.
• Coordinate with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress.
• Support billing and recordkeeping requirements for commercial, government, and institutional customers, including compliance with customer-specific invoicing formats and documentation requirements.
• Assist the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned.

Qualifications

• Minimum of two years of experience in billing, accounts receivable, bookkeeping, or a related accounting role.
• Construction, project-based, field services, or contracting industry experience preferred.
• Proficiency with QuickBooks Online or comparable accounting software.
• Strong Microsoft Excel skills.
• Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously.
• Strong written and verbal communication skills, including experience handling customer collections professionally.

Preferred Qualifications

• Experience with progress billing, percentage-of-completion billing, or AIA-style pay applications.
• Familiarity with government, municipal, institutional, or other public-sector contract billing requirements.
• Knowledge of construction contracts, change order management, and project accounting principles.