Accounts Receivable Accountant

Kistner Concrete Products, Inc. is looking for an Accounts Receivable Accountant in our Batavia, NY office. We are a family-owned Western New York manufacturer proudly operating for over 70 years. We offer competitive pay, comprehensive benefits, and a collaborative work environment built on respect, teamwork, and long-term stability. We are looking for a serious, self-motivated and dedicated accounting candidate who is ready to join our office team. Interested? Apply today.

SUMMARY

Responsible for maintaining accurate accounts receivable records, processing customer invoices and payments, supporting credit and collections activities, and ensuring compliance with company policies and accounting procedures. This position works closely with sales, plant personnel, dispatch, and customers to resolve billing issues and support efficient financial operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities include the following. Other duties may be assigned.

• Process all on-account and cash-sale packing slips for posting to customer accounts.
• Review invoices for accuracy, including vendor codes, product codes, unit of measure, pricing, discount terms, purchase order requirements, and sales tax status.
• Verify invoice calculations, sales tax calculations, and tax exemption certificate compliance.
• Ensure compliance with company policies regarding required supporting documentation, including quotes, lifting eye agreements, and other related documents.
• Post packing slips into the Acumatica Accounts Receivable module, generate invoices, and distribute invoices to customers.
• Coordinate with plant personnel and sales staff to resolve pricing discrepancies, missing documentation, and billing issues.
• Notify management of potential problem accounts, unresolved discrepancies, or policy non-compliance issues.
• Prepare bank deposits and accurately apply customer payments to accounts.
• Research and prepare documentation supporting credit memos and maintain accurate logs and records.
• Process account adjustments, write-offs, and other accounting entries as required.
• Maintain unbilled packing slip logs and follow up with appropriate departments regarding unresolved items.
• Prepare weekly plant sales reports and reconcile packing slips received against billed status reports.
• Prepare month-end analytical spreadsheets, reconciliations, reports, and related schedules.
• Assist the Credit Manager with preliminary credit reviews, new customer account setup, and collection activities.
• Assemble and review required customer documentation and follow up as needed to obtain missing information.
• Communicate with customers regarding payment status, account discrepancies, and collection matters.
• Research, prepare, and post account adjustments as necessary.
• Serve as backup support for the Credit Manager.

SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required.

• Working knowledge of general accounting principles and accrual accounting practices.
• Experience preparing journal entries and analyzing account activity.
• Understanding of sales tax regulations and exemption certificate requirements.
• Strong analytical, organizational, and problem-solving skills.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Demonstrated proficiency with Microsoft Excel and Microsoft Word.
• Familiarity with database systems such as Microsoft Access or similar software.
• Experience using accounting management software such as Acumatica, Great Plains, etc.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Ability to work collaboratively with sales staff, dispatchers, plant personnel, and customers.

EDUCATION/EXPERIENCE

• Associate’s degree in accounting.
• Bachelor’s degree in accounting preferred.
• 2–6 years of Accounts Receivable experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.

• Requires onsite presence in company office. No remote work.
• Must possess a valid NYS Driver’s License.
• Occasionally lift and/or move up to 25 pounds.
• Ability to sit or remain sedentary as needed during shift.
• Ability to talk and listen on a phone as needed during shift.
• Ability to manually write and/or type on a computer as needed during shift.
• Reasonable accommodation may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.

BENEFITS

• Health insurance
• Dental Insurance
• 401(k) with company match
• Vacation Paid Time Off
• Holiday Pay
• Paid Sick Leave
• Employee Assistance Program
• NYS Disability insurance

EOE/AA Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran