Accounts Payable Supervisor

Our Organization:

City Net is a 501(c)(3) non-profit community organization that is committed to breaking the cycle of homelessness in the communities we serve by connecting neighbors experiencing homelessness to transformative care and innovative housing solutions. Our objective is to reduce homelessness to functional zero in the regions we serve through collaborative supportive services, housing provision, and data-driven solutions that empower our clients to reach their personal goals. 

Benefits:

We believe in supporting our employees in all areas of life. That is why we offer top-tier benefits to our eligible employees, including but not limited to: 

• Health insurance (Anthem HMO and PPO options. City Net pays 100% of the employee premium for our baseline plan)
• Paid time off
• Retirement plan (401k with employer matching contributions)
• Dental insurance
• Vision insurance
• Life insurance (Employer paid group term life and voluntary life)
• Referral program
• Parental leave
• Professional development assistance
• Employee assistance program
• Wellness Reimbursement Program
• Company Vehicles, iPhones, Laptops, and Tablets
• Career Pathing, Raises, Recognition & Rewards
• Early Earned Wage Access
• Credit Union Preferred Partnership

Visit https://citynet.org/careers for further details. 

Diversity, Equity, Inclusion, and Belonging:

Promoting a culture of diversity, equity, inclusivity, and belonging that embraces the contributions of all team members is important to City Net and our success. Our team is composed of individuals with different strengths, experiences, and backgrounds. Note: We do not consider your name, or the names of your undergraduate and graduate schools from your resume. This process is aimed at opening all of our job opportunities to more candidates, reviewing applicants on performance assessments instead of resume proxies (e.g., where you went to school).

City Net's programs follow Housing First and Harm Reduction service models.

Job Summary

The Accounts Payable Supervisor oversees the accounts payable function, ensuring accurate and timely processing of invoices, payments, and expense reports. This role supervises AP staff, maintains vendor relationships, and ensures compliance with the organization policies and financial regulations.

Key Responsibilities

· Supervise and manage daily accounts payable operations, ensuring accuracy, efficiency.

· Review, approve, and process invoices, payments, and expense reports

· Ensure timely and accurate payment of vendor invoices

· Monitor AP aging and resolve outstanding issues

· Maintain vendor records and manage vendor relationships

· Reconcile accounts payable transactions and resolve discrepancies

· Ensure compliance with company policies, procedures, and internal controls

· Assist with month-end and year-end closing processes

· Prepare reports and analyze AP data for management

· Train, mentor, and evaluate AP staff performance

· Coordinate audits and provide required documentation

· Maintain and ensure vendor W-9 forms are kept up to date.

· Administer and oversee annual 1099 reporting process, including vendor classification review, compliance validation, and timely filing

Required Qualifications

· Bachelor’s degree in Accounting, Finance, or related field (preferred)

· 3–5+ years of accounts payable experience, preferably in a nonprofit environment.

· Supervisory experience required

· Strong understanding of fund accounting and nonprofit financial practices

· Familiarity with grant compliance and restricted funds

· Strong knowledge of accounting principles and AP processes

· Proficiency in accounting software (e.g., QuickBooks, SAP, Sage)

· Advanced Excel skills

· Strong attention to detail and organizational skills

· Excellent leadership, communication, and problem-solving abilities

Key Skills

· Leadership and team management

· Time management and multitasking

· Analytical and reconciliation skills

· Accuracy and attention to detail

· Knowledge of financial regulations and compliance

Working Conditions

· This position will have the choice between operating in a hybrid (a mix of in-office and remote) or fully in-office work environment.

· May require extended hours during month-end or audits