Accounts Payable Specialist

Spartronics helps bring mission-critical technologies to life. We partner with leading companies in Aerospace & Defense, Medical & Life Sciences, and Industrial markets to design, build, and integrate complex electronic products. From PCBA to full system integration, our teams support the entire product lifecycle for technologies that must work the first time, every time.

Career Opportunity- Accounts Payable (AP) Specialist

On-Site Corporate Office Location- 290 Woodcliff Dr; Fairport, NY 14450

Monday-Friday office hours

The Corporate Accounts Payable Specialist will be responsible for processing invoices, managing payments to vendors and T&E reimbursements to employees, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. This role is critical in maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. This role is expected to collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Core Responsibilities:

Invoice Processing:

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices with purchase orders and receiving documents.
• Enter invoices into the accounting system for payment processing.

Payment Management

• Schedule and process payments, including checks, electronic transfers and ACH.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve payment discrepancies and issues with vendors.

Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Investigate and resolve outstanding balances or discrepancies.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.

Compliance and Documentation

• Ensure compliance with company policies, internal controls and regulatory requirements.
• Maintain organized records of invoices, payments and other accounts payable documentation.
• Assist with audit preparation by providing required documentation and explanations.

Process Improvement

• Identify and recommend improvements to accounts payable processes.
• Collaborate with the Controller to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.

Requirements and Skills

EDUCATION

• Bachelor's degree or Associate's degree in "Accounting" or related field preferred; HS Diploma required.

RELEVANT CERTIFICATION

• Certified Accounts Payable Associate (CAPA) Certification helpful, but not required

REQUIRED KNOWLEDGE

• Proficiency in accounting software (e.g., Microsoft AX, QuickBooks, SAP, Oracle) and strong ability with Microsoft Office tools, particularly Excel
• Knowledge of accounting principles and practices
• Familiarity with regulatory requirements related to accounts payable processes

EXPERIENCE REQUIRED

• Proven experience as an accounts payable clerk or similar role
• Experience with process improvement initiatives is a plus
• Familiarity with ERP systems and accounting software is preferred
• Comfortable working in a fast-paced Accounts Payable function with consistently high transaction and invoice volumes. 

SKILLS & ABILITIES

• Excellent communication and interpersonal skills for effective interaction with suppliers and internal stakeholders
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively within a team

Our Benefits:

• Full range of medical, dental, and vision benefits.
• Flexible Savings Accounts for Medical, Dependent Care, and Limited Purpose (dental and vision only)
• PTO and Holiday Pay
• Company-paid life insurance and disability at 1 times your annual salary at no cost to you, with options to increase coverage amounts
• 401k with a company match of 50% to every dollar up to 6%
• Accident, Critical Illness, Hospital Indemnity, and Legal Insurance optional plans
• Employee Assistance Program
• Tuition Reimbursement
• Opportunities to grow and excel in the Electronics Manufacturing industry at a company that values promotions and learning from within. Every day is different, challenging, and rewarding.

How to Apply:

If this sounds like the perfect opportunity for you, please apply with your resume outlining your qualifications and why you're excited about joining Spartronics.

Spartronics is an equal opportunity Employer/Veteran/Disabled 41 CFR 60-1.4. We comply with federal Affirmative Action guidelines in all employment opportunities for qualified employees and applicants. We encourage applications from candidates of all backgrounds and experiences.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. We can not sponsor Visas.