Accounts Payable Specialist

Purpose:

Accounts Payable Specialist is responsible for processing the payment of invoices and reimbursements and has the training and experience to independently perform much of the skilled work required in the Accounts Payable department. Incumbent performs diverse duties involving a wide range of procedures using initiative and judgement in analyzing information and determining a course of action within the standard practice and policies of Renown Health. The Accounts Payable Specialist acts as a liaison between external suppliers, Accounts Payable, Supply Chain Management and Operational departments. In this role, the Accounts Payable Specialist will work with the Manager of Accounts Payable and other accounting department staff to ensure the integrity of the financial process.

Nature and Scope:

The major challenges of this position include processing accounts payable invoices, check requests, working with external vendors and internal departments as well as preparing month-end accruals and information for auditors when requested.

• Process PO and non-PO supplier invoices through Renown Health's ERP and claims systems in accordance with the expenditure authorization policy.
• Assist with weekly EFT and check disbursement runs.
• Pays vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase order, contract, invoice or payment discrepancies, issuing credit is received for outstanding memos, issuing stop-payments or assisting in purchase order amendments.
• Prepare month-end accruals, working closely with the Accounting department.
• Correspond with external suppliers (vendors) and respond to inquiries in a timely and professional manner.
• Pays employees timely by receiving and verifying expense reports and requests for advances, preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Charges expenses to accounts and departments by analyzing invoice/expense reports; recording entries.
• Opening, sorting invoices that are mailed or retrieving invoices from the AP invoice e-mail account.
• Maintains historical records by scanning and filing documents.
• Performs other duties and responsibilities or special projects as assigned or requested.Knowledge, Skills and Abilities:
• Thorough knowledge of Accounts Payable functions, procurement processes and travel/other reimbursement requests.
• Ability to handle multiple work priorities in a timely manner; to plan, to organize, and to perform day-to-day work independently under general supervision.
• The ability to interact closely with peers and other department members in an effective manner.
• Excellent customer service and oral/written communication skills.
• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
• General knowledge of bookkeeping and accounting principles related to accounts payable.
• Accuracy and efficiency in processing detailed work.
• Understands and practices the concept of teamwork.This position does not provide patient care

Minimum Qualifications: Requirements - Required and/or Preferred

Name

Description

Education:

Ability to read, write, speak, and understand English sufficiently to perform job duties safely and effectively. High school diploma or GED required. Associates degree or higher in accounting related field a plus.

Experience:

Minimum of three years accounts payable experience preferred.

License(s): None

Certification(s): None

Computer / Typing: Must be proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word and have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.

Disclaimer:

The foregoing description is not intended to be, and should not be construed as, an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.