Accounts Payable Specialist

Job Requisition

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Job Description

Position processes and maintains Corporate Accounts Payable records, distributes checks to required locations, and monitor accounts payable payments and ensure compliance to company policies with minimal supervision. This position has a direct and significant effect on the company financial records. Accuracy and completeness is critical to the proper classification and reporting of expenses, and the timely and accurate payment of vendors.

Demonstrates our “True North” attributes: voice of the customer, respect for the individual, no nonsense communication and utilization of facts, servant leadership and has a continuous improvement mindset in every facet of leadership and daily interaction. Leads, collaborates, and demonstrates the lean principles and utilizes the lean methodologies and tools to facilitate continuous process improvements and value creation for our customers, employees, and shareholders. Actively utilizes lean tools (VSM, Kaizen, A3, etc.) to inform and assess business opportunities to drive continuous improvement. Lead and participate in Kaizen and value stream mapping activities.

DUTIES & RESPONSIBILITIES

Payment Processing & Execution

• Process and execute payments for approved invoices and employee expense reports (checks, ACH, wires)
• Manage check printing, routing, and mailing, ensuring proper documentation is attached
• Prepare wire requests for Treasury and process transactions in designated systems (e.g., Apex)
• Review and distribute payment proposal reports for approval and follow through to completion
• Void, cancel, and reissue payments as needed

Reconciliation & Issue Resolution

• Reconcile vendor statements and resolve discrepancies in a timely manner
• Investigate and resolve complex payment issues, including:
  • Unapplied or misapplied payments
  • Credit balances and outstanding items
• Manage escalated payment inquiries and provide timely, accurate resolutions

Analysis & Reporting

• Monitor outstanding checks and take action on aging items
• Conduct self-audits to ensure payments are processed within terms and in compliance with policy
• Support 1099 reporting processes and vendor payment tracking
• Provide insights and support for payment-related reporting and audit requests

Process Ownership & Improvement

• Identify inefficiencies or risks in payment processes and recommend improvements
• Ensure adherence to internal controls, company policies, and audit requirements
• Maintain accurate and organized AP records and documentation

Audit & Compliance Support

• Provide documentation and support during internal and external audits
• Handle sensitive financial and vendor information with a high level of confidentiality

Collaboration & Support

• Respond to internal and external inquiries related to payments and AP processes
• Partner with cross-functional teams (Treasury, Procurement, Accounting) to resolve issues

• Serve as backup support across Accounts Payable functions as needed
• Make and assume other duties and responsibilities required or assigned by management.
• Adhering to the Code of Business Ethics is essential. We value honesty and integrity above all else and we expect our employees to be committed to the highest ethical standards.
• Maintain high safety standards. Safety is personal for us all.

EDUCATION & EXPERIENCE

• Bachelor’s degree  in Accounting, Finance, or related field preferred.
• Strong understanding of accounting principles and AP processes
• High attention to detail and accuracy
• Strong organizational and time management skills
• Excellent communication and problem-solving abilities
• Experience in Microsoft Dynamics D365 and APEX is a plus.
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
• Knowledge of Word and Outlook is required.
• Minimum of 3 years of Accounts Payable experience.

SUPERVISORY RESPONSIBILITY

SKILLS & ABILITIES

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