Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Reports to: Controller

FLSA Status: Non-Exempt

Job Summary:

The Accounts Payable Specialist is responsible for ensuring that the company's bills are paid accurately and on time. This includes processing invoices, managing vendor relationships, ensuring compliance with company policies, and maintaining accurate financial records.

Supervisory Responsibilities:

None

Duties/Responsibilities:

• Invoice Processing: Receive, review, and process invoices for payment. Ensure accuracy and completeness of invoices by verifying amounts, terms, and approvals.
• Vendor Management: Maintain and update vendor files, including contact information, payment terms, and tax documentation. Respond to vendor inquiries and resolve payment discrepancies.
• Payment Processing: Prepare and execute payments via checks, ACH transfers, or other payment methods. Ensure payments are processed in accordance with company policies and vendor terms.
• Reconciliation: Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date. Perform monthly reconciliations of vendor statements.
• Compliance: Ensure all transactions comply with company policies and relevant regulations. Assist with audits by providing necessary documentation and information.
• Record Keeping: Maintain accurate and organized records of all accounts payable transactions. Update and manage the accounts payable ledger and assist in month-end closing activities.
• Reporting: Generate and distribute regular reports on accounts payable status, aging, and other relevant metrics. Provide analysis and recommendations to management as needed.

Requirements:

• High School Diploma or equivalent
• 1-3 years for accounting experience preferred.
• Strong mathematical skills with experience in troubleshooting and account reconciliation.
• Understanding of basic principles of finance and accounting.
• Ability to maintain a high level of confidentiality and decorum.
• Proficiency with accounting systems, ERP and Microsoft Office

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Full-time position with typical office hours.
• May require occasional overtime during peak periods (e.g., month-end close).