Accounts Payable Specialist

Job Responsibilities:

• Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.

Key Tasks and
Responsibilities:

• Assemble, review, and verify invoices and check requests
• Research and resolve invoice discrepancies and issues
• Confirm approval on all invoices and check requests, and obtain approvals as needed
• Sort, code, and match invoices, and attach invoices to receivers
• Audit and verify expense reports
• Enter and upload invoices and expense reports into system
• Review and post invoices in the system
• Set invoices up for payment and confirm payments are in compliance with corporate policies and procedures
• Prepare and process wires, electronic payments, and checks
• Download vendor database to confirm system terms match agreed-upon terms for each supplier
• Reconcile vendor statements to AP aging, contact vendors for missing items as needed, respond to vendor inquiries, and create and maintain strong vendor relationships
• Maintain vendor files
• Assist with month-end closing
• Provide supporting documentation for audits
• Special projects as assigned

Skills and Attributes:

• Knowledge of Accounts Payable
• Able to prioritize, to multi-task in a fast paced environment, and to meet deadlines
• Must be proficient in data entry
• Strong computer skills with the ability to learn new programs quickly
• Proficient with Excel and Outlook; ERP system experience preferred
• Must have an eye for detail
• Excellent oral and written communication skills
• Ability to be an effective team member and display initiative

Experience: 4+ years’ experience in accounts payable in a fast-paced environment preferred

Reports To:  Assistant Controller