Accounts Payable Specialist
Partnership for Maternal & Child Health ‚Ä¢ Secaucus, NJ ‚Ä¢ Full Time ‚Ä¢ $30–$35 / hour
Posted on Fri, Jul 3, 2026
The Accounts Payable Specialist ensures accurate accounting, compliance with grant requirements, and effective stewardship of funds. This role prepares detailed reports for funders, supports audits, and assist in ensuring timely and compliant grant reporting. The Accounts Payable Specialist collaborates with program and development teams to align financial practices with grant budgets and restrictions, contributing to strategic planning and sustainability.
Essential Functions
- Oversee the full accounts payable cycle, including invoice intake, coding, approvals, payments, and reconciliation
- Ensure accurate and timely processing of invoices, expense reports, and vendor payments in accordance with organizational policies and grant/funder requirements
- Maintain accurate vendor records, W-9 forms, and documentation required for 1099 year-end tax reporting
- Own the resolution of accounts payable and expense discrepancies- researching issues, coordinating with internal departments and vendors, and ensuring accurate and timely correction
- Ensures all American Express and Amazon transactions are properly documented, matched to receipts, coded to the correct cost centers/grant, and reconcile prior to bill payment
- Independently prepare and post journal entries into the ABILA/MIP accounting system, including adjusting journal entries
- Prepare monthly balance sheet/Income account reconciliations for assigned accounts
- Responsible for maintaining audit-ready account groups, ensure the accuracy of all assigned balances in preparation for year-end audits, and monthly contract performance reporting
- Assist with annual audits, including provision of supporting documentation
- Resolve accounts discrepancies, concerns, or issues within a month of discovery/occurrence
- Quarterly and Annual grant reporting with timely closeouts
- Budget preparation and subsequent modification documents
- Accuracy of variance reporting for monthly grants
- Budget and subsequent modification as necessary
- Preparation of annual grant documents
- Routine File Maintenance
- Bachelor’s degree in accounting required
- Minimum 2 years required of general ledger accounting experience with any major accounting cycle
- Familiarity with non-profit accounting principles preferred
- Federal, State, and local grant experience is a plus
- Excellent time management skills with a proven ability to meet deadlines
- Ability to prioritize tasks and to delegate them when appropriate
- Ability to function well in a high-paced and at times stressful environment
- Attention to detail and ability to work under strict deadlines and prioritize competing assignments
- Self-starter who is proactive and can work independently
- Organizational and time management skills to support ability to track and prioritize ongoing projects and tasks and a keen eye for detail
- Good verbal and written communication skills; ability to communicate financial information to employees and simplify complex financial concepts
- Computer proficiency in MS Office, intermediate Excel skills, and MIP, Abilia, or any current accounting software required
More live accounts_payable_specialist roles
- Payroll & Accounts Payable Administrator — Victoria, British Columbia, Canada
- Accounts Payable Specialist at Graybar — Chesterfield, Missouri, United States
- Accounts Payable Associate II at Niagara Water — Diamond Bar, CA, United States
- Accounts Payable Specialist at Silvi Concrete Products — Fairless Hills, Pennsylvania, United States
- Accounts Payable Specialist / Account Manager at Advekit — Buffalo, New York, United States
- Accounts Payable Coordinator II (Inventory) at TTI — Fort Worth, Texas, United States
- Accounts Payable at Sumitomo Electric Interconnect Products — San Marcos, California, United States
- Senior Accounts Payable Specialist at Square One Concepts — Scottsdale, Arizona, United States
- Accounts Payable Coordinator at Otto Aerospace (Remote)
- Accounts Payable Representative at Ring's End — Stratford, Connecticut, United States
- Accounts Payable Specialist at Friedman Williams — Uniondale, New York, United States
- Accounts Payable Specialist at Oshkosh — Oshkosh, Wisconsin, United States
- Accounts Payable Analyst at CAM Integrated Solutions — Houston, Texas, United States
- Accounts Payable Associate at Sysco — Orlando, Florida, United States
- Accounts Payable Coordinator at Havas — Chicago, IL, United States
- Accounts Payable Specialist at SPS PoolCare — Austin, Texas, United States
- Accounts Payable at Harris (Remote)
- Accounts Payable Specialist at CSL CPAs — Bradenton, Florida, United States
- Accounts Payable Specialist at Gate City Bank — Fargo, North Dakota, United States
- Senior Accounts Payable Specialist at Pero Family Farms Careers — Delray Beach, FL, United States
- Accounts Payable Specialist at Rowan — Larchmont, New York, US
- Accounts Payable Specialist at SRS Distribution — McKinney, Texas, United States
- Accounts Payable Administrator at Communities In Schools of San Antonio — San Antonio, Texas, United States
- Accounts Payable Analyst at SurveyMonkey — Ottawa, Ontario, Canada
- Accounts Payable Specialist at PSA Penn Terminals — Eddystone, Pennsylvania, United States
- Accounts Payable Administrator at Guidewire (Remote)
- Accounts Payable at Crown Buick GMC — St. Petersburg, Florida, United States
- Accounts Payable at Sumitomo Electric Group — San Marcos, California, United States
- Accounts Payable Specialist at IPH (Remote)
- Accounts Payable Associate at Coastal Waste & Recycling — Boca Raton, Florida, United States
- Associate Accounts Payable Analyst at nCino — Wilmington, NC, United States
- Accounts Payable Specialist at NextStep Recruiting — Dallas, Texas, United States
- Senior Accounts Payable Specialist - Inventory at Lovely Skin — Gretna, Nebraska, United States
- Accounts Payable Specialist at Teasdale Foods — Carrollton, Texas, United States
- Accounts Payable Associate at The Salvation Army — Philadelphia, Pennsylvania, United States
- Accounts Payable Specialist at Vogel Bros. Building Co — Lakeland, FL, United States
- Accounts Payable Associate at RF Connect — Farmington Hills, MI, US
- Accounts Payable Coordinator at Holy Family University — Philadelphia, Pennsylvania, United States
- Accounts Payable Specialist II at Elbit America — Fort Worth, Texas, United States
- Accounts Payable Specialist at West Health — San Diego, California, United States
- Accounts Payable Associate II at Leeward Energy — Dallas, Texas, United States
- Accounts Payable Specialist at Academy ISD — Little River-Academy, TX, United States
- Accounts Payable Specialist at Trace3 — United States
- Accounts Payable Analyst at Sylogist (Remote)
- Accounts Payable Representative at Valin Corporation — Chandler, Arizona, United States
- Accounts Payable Specialist at DHRM — Lexington, Virginia, United States
- Accounts Payable Specialist at Armstrong Flooring — Lancaster, Pennsylvania, United States
- Accounts Payable Coordinator at Applied Systems (Remote)
- Accounts Payable Specialist Senior at Sigma Systems — Irving, Texas, United States
- Accounts Payable Specialist at Tri Star Sports and Entertainment Group — Nashville, Tennessee, United States
- Accounts Payable Associate at Credit Management Services — Grand Island, Nebraska, United States