Accounts Payable Specialist

Role Overview

The Accounts Payable Specialist is responsible for ensuring that all subcontractors’ pay apps and supplier invoices are accurately entered into Vista. Principal duties include reviewing all pay apps/invoices for appropriate documentation and approval before payment, processing check requests, auditing and processing credit card statements, matching pay apps/invoices to checks, reconciling vendor statements, and researching and correcting any discrepancies. This position reports to the Controller and works closely with the Accounts Payable Manager and the Project Managers.

Responsibilities

•  Open, sort, and deliver mail daily
•  Open, assign and read group email daily
•  Save pay apps/invoices to SharePoint for coding and approval by Project Managers
•  Validate subcontractor pay app billing
•  Enter approved pay apps/invoices into Vista in the correct period
•  Update internal payment trackers and pay apps/invoices with payment information
•  Mail payments and coordinate payment pick-up with subcontractors
•  Verify that subcontractor files are current with releases, W-9, and Certificate of Insurance
•  Process monthly credit card statements and collect and code receipts
•  Communicate with Project Managers and subcontractors to resolve issues with pay apps/invoices and change orders
•  Assist with job closeout process

Core Competencies

• Integrate into the culture and relate to our people
• Continuously strive to improve individual capabilities, performance and expand knowledge of construction technologies and techniques
• Works well on teams, able to build trust and influence others - internally and externally
• Strong oral, interpersonal, and written communication skills
• Judgment and problem-solving skills
• Planning and organizing
• Adaptability and flexibility
• Great attention to detail and timelines

Work Schedule & Conditions

• Standard schedule: Monday–Friday 8AM – 5PM (with flexibility as needed). 
• Some overtime or weekend work may be required. 
• Travel to project sites across Texas may be required. 

Compensation

•  Base Salary – Based on experience
•  Annual Bonus Potential
•  Health Care Benefits
•  Retirement Benefits
•  Cell Phone Allowance

Equal Employment Opportunity Statement 

Muckleroy & Falls is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other characteristic protected by applicable law. 

Employment Disclaimer 

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not an exhaustive list of all responsibilities, duties, and skills required. Employment with Muckleroy & Falls is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the company, in accordance with Texas law. 

• Team Player, Mentor, Relentless, Learn Everyday, and Accountable Communicator 
• High School diploma 
• Experience in commercial construction industry accounting systems and software
• Skilled in Microsoft Office (specifically Word and Excel)
• Sales Tax knowledge specific to the Construction industry