Accounts Payable Specialist

Are you a detail-oriented accounting professional who enjoys working with numbers, building strong vendor relationships, and ensuring financial transactions are processed accurately and efficiently? We are seeking an Accounts Payable Specialist to join our team in an in-person role. This position plays a critical role in supporting our financial operations by managing invoice processing, vendor payments, reconciliations, and maintaining accurate accounting records. If you thrive in a collaborative environment and take pride in delivering high-quality work, we would love to hear from you.

Responsibilities:

• Verify and reconcile expense reports, ensuring accuracy against account balances.
• Review, verify, and process invoices and check requests in accordance with company policies.
• Ensure invoices are coded correctly and approved prior to processing.
• Facilitate timely vendor payments using the three-way match process (purchase order, receiver, and invoice).
• Identify discount opportunities and handle payment discrepancies, including stop-payment orders or purchase order amendments.
• Review vendor statements and resolve discrepancies with accounting records.
• Evaluate the taxability of goods and services and ensure appropriate exemptions are applied.
• Communicate account statuses and payment issues with internal teams and vendors.
• Collaborate with procurement, finance, and other departments to ensure timely and accurate invoice processing.
• Maintain up-to-date vendor records in compliance with IRS regulations.
• Prepare and maintain reconciliations and accounting records.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s degree in accounting or related field preferred.
• 1-3 years of experience in accounts payable or a similar role.
• Strong knowledge of bookkeeping and accounting principles.
• Proficient in accounting software and Microsoft Office Suite (especially Excel).
• High attention to detail and accuracy in financial records.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to handle confidential information with integrity.
• Must pass a drug screening and be legally eligible to work in the U.S.

Working Conditions:

• Office environment with standard working hours; may require occasional flexibility to accommodate project timelines or urgent issues.
• Primarily sedentary work involving prolonged periods of sitting at a desk or computer workstation.
• Extensive use of computers and office equipment is essential.

This position offers the opportunity to be a key contributor to the financial success of the organization while working alongside a supportive team. You'll gain exposure to multiple business functions, build strong cross-departmental relationships, and have opportunities to make a meaningful impact through process improvements and efficient financial management. If you are a dependable, detail-focused professional who enjoys working in a fast-paced accounting environment, we encourage you to apply. 

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this description.

This advertisement does not constitute an employment agreement between Jones-Hamilton Co. and the employee and is subject to change by Jones-Hamilton Co. as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Jones-Hamilton Co. is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual orientation, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.