Accounts Payable Specialist

POSITION OVERVIEW

The Accounts Payable Specialist will be a key member of the corporate Accounting & Finance Team, responsible for managing all aspects of the accounts payable process. This role requires a detail-oriented professional with strong organizational skills and the ability to handle a high volume of transactions accurately and efficiently. The Accounts Payable Specialist will ensure that all invoices are processed in a timely manner, maintain accurate records, and support the overall financial operations of the company.

KNOWLEDGE SKILLS REQURED

Integrity 

Adhere to Fracht’s Core Values and Vision. Ability to operate in an open and honest manner and achieve a trusting and reliable relationship with team members, customers, and vendors. Ability to accept mistakes and learn from them without apportioning blame. 

Flexibility 

Learn and keep up to date with new developments, procedures, and regulations. Work efficiently in an environment with multiple shifting priorities.

Communication 

Effectively listen and communicate clearly with team members, customers, and vendors. Ability to interpret and disseminate information promptly. 

Problem Solving Measure effectiveness in understanding problems and making timely practical decisions. Ability to work well in groups and/or individually to develop alternative solutions. 

Accountability 

Justify responsible actions and decisions to management. Be a reliable team player who can make accurate decisions with sense of urgency.

DUTIES AND RESPONSIBILITIES

• Receive, review, and verify invoices for accuracy and proper authorization.
• Match invoices with purchase orders and shipping documents.
• Enter invoices into the accounting system and ensure timely payment.
• Prepare and process electronic transfers and payments.
• Schedule and execute payment run.
• Reconcile payment discrepancies and resolve issues with vendors.
• Maintain positive relationships with vendors and respond to inquiries.
• Address and resolve any payment-related issues or discrepancies.
• Set up and manage vendor accounts in the accounting system.
• Maintain accurate and organized accounts payable files and records.
• Assist in month-end closing activities and reconciliation of accounts.
• Ensure compliance with company policies and accounting principles.

EDUCATION AND/OR WORK EXPERIENCE REQUIRED

• Bachelor’s Degree preferred; Successful completion of high school, or equivalent, plus additional job-related coursework or specialized training required.
• 2-3 years accounts payable experience required.             
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Products and Accounting software(s) programs.

PHYSICAL REQUIREMENTS

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
• Must be able to lift and carry up to 20 lbs.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to talk, listen and speak clearly on telephone.

Diversity and Inclusion

We believe in creating an inclusive environment where everyone feels empowered and supported. We encourage individuals of all backgrounds, identities, and abilities to apply. We are committed to diversity and are proud to be an equal opportunity employer.