Accounts Payable Specialist

We are currently seeking a full-time Accounts Payable Specialist to join a dynamic accounting team. This individual will be responsible for managing and processing invoices and assist with processing vendor payments for the company’s global operations. This position will ensure that all invoices are processed accurately and in a timely manner, maintaining financial records, and ensuring compliance with company policies and accounting standards. The candidate should have a proven track record of efficient accounts payable experience, as well as prior experience processing transactions in Net Suite.

This position is a hybrid role, spending regular time in our office in Boston.

Key Accountabilities:

Invoice Processing: Review, verify, and process accounts payable invoices, ensuring accuracy, appropriate approval, and proper coding to the general ledger.

Payment Management: Assist with preparation weekly payment runs to vendors, ensuring timely disbursements through various payment methods (wire transfers, ACH, etc.).

Reconciliation: Reconcile vendor statements, resolving discrepancies and ensuring that the company’s books remain up-to-date and accurate.

Vendor Relationship Management: Maintain positive relationships with vendors, addressing inquiries related to payments, invoices, and account statuses.

Expense Reporting: Review and process employee expense reports in Concur, ensuring compliance with company policies.

Month-End Close: Assist in the month-end close process by ensuring all accounts payable transactions are posted to the general ledger and any outstanding payments are resolved.

Compliance: Ensure compliance with internal controls, accounting policies, and applicable tax laws, including sales and use tax and VAT.

Reporting: Assist with the preparation of accounts payable reports and provide financial data to management as required.

Assist with request for internal and external auditors as necessary

Special projects and other duties as necessary.

Education, Experience and Skills necessary for the role:

• Associate’s degree or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience (2+ years) in accounts payable or a similar role.
• Prior experience with Net Suite ERP and Concur
• Proficient in Microsoft Excel (including formulas, pivot tables, etc.).
• Life science / biotech experience preferred
• Experience with multi-entity organizations (specifically organizations with European operations) and familiarity with VAT reporting requirements preferred
• Team-oriented collaborative spirit, positive individual with characteristics of cooperation, highest integrity and a customer service approach 
• Strong communication skills (verbal and written) and ability to confidently engage with executives and stakeholders.