Accounts Payable Specialist

Job Description

Why is This a Great Opportunity?
If you're looking for an opportunity to join a collaborative accounting team where your work has a direct impact on day-to-day operations, this Accounts Payable Specialist role offers an excellent next step. You'll play a key role in ensuring accurate and timely invoice processing while gaining exposure to a system migration from Microsoft Dynamics GP (Great Plains) to NetSuite. This position begins with in-office training to support your success and transitions to a hybrid schedule once onboarding is complete. It's an ideal opportunity for an organized, detail-oriented accounting professional who enjoys process improvement and working in a team-focused environment.
Job Description:
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring invoices are accurately coded, approved, and processed for payment in a timely manner. This role serves as a key point of contact for AP-related inquiries and helps maintain efficient accounting operations.
Responsibilities include:
• Process vendor invoices accurately and efficiently.
• Manage the Accounts Payable email inbox, responding to vendor and internal inquiries in a timely and professional manner.
• Review, code, and verify invoices for proper account coding and approvals.
• Prepare approved invoices for payment according to established payment schedules.
• Match invoices to supporting documentation and resolve discrepancies with vendors and internal departments.
• Maintain accurate vendor records and supporting documentation.
• Assist with month-end accounts payable close activities and reconciliations as needed.
• Support the transition from Microsoft Dynamics GP (Great Plains) to NetSuite by learning new processes and assisting with system adoption.
• Identify opportunities to improve AP workflows and increase efficiency.
• Maintain confidentiality of financial information and comply with company policies and internal controls.
• Perform additional accounting and administrative duties as assigned.
Qualifications:
• 2+ years of accounts payable experience, including invoice processing and coding.
• Experience managing a high-volume AP workload with strong attention to detail.
• Working knowledge of Microsoft Dynamics GP (Great Plains), NetSuite, or similar ERP systems is preferred.
• Experience with ERP implementations or system conversions is a plus.
• Strong understanding of general accounting principles and accounts payable processes.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills with the ability to work effectively with vendors and internal stakeholders.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Self-motivated, dependable, and committed to producing accurate work.
• Willingness to work onsite during training before transitioning to a hybrid work schedule.
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