Accounts Payable Specialist

The anticipated annual salary range for this position, at the time of posting, is outlined below. Estimated pay ranges that are provided on various social media sites are not representative of NORR's range for this position. Compensation is based on individual education, qualifications and experience.We also provide our employees with a comprehensive benefits package. Our offerings include medical, dental, vision and life insurance.  Short and long-term disability insurance and a 401(k)-retirement savings plan with employer contributions are also part of our total rewards. To support your well-being, we offer access to Wellness and Employee Assistance Program (EAP) programs.This role reports into the above mentioned office, however NORR offers all of its employees the opportunity to work either from home, from a NORR office or even from a remote location. The choice is yours.  NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 800 professionals is active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet. We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts.  The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.Duties and ResponsibilitiesMonitor daily AP Inbox to receive invoices, code and post themReview details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processingUpload approvals to the accounting systemCoordinate with Project Managers and Project Accountants for project reclassifications or adjustments when neededReview employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policiesSend employee expense summary to HR for processing each payroll periodRespond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient mannerRecord & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accuratePerform Bank Reconciliations for CDN and USD BankPerform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if anyComplete credit applications for new vendorsNew vendor set up in system and EFT/ACH enrollmentPrepare cheque requisitions, wire transfer and intercompany transfer, etc.Prepare weekly invoice batches for ACH Payments for review/approvalAssist in other accounting related activities as requiredRequired SkillsHave successfully completed related post-secondary education, equivalent to a college diploma in accountingPossess knowledge of general accounting principles and guidelinesRequired Experience5-10 years of general accounting experience (Accounts Payable)Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.Salary Range: $50,000.00 - $75,000.00 /annually