Accounts Payable Representative

CAN Community Health is now hiring an Accounts Payable Representative

Schedule: Full-Time | Day Shift | Monday-Thursday 8:30 am - 5:30 pm Friday 8:00 am - 12:00 pm

Pay Rate: $23.27 - $26.76 hourly

Are you passionate about patient care and ready to make a difference every day? We are looking for someone who is passionate about serving the needs of individuals impacted by HIV, Hepatitis C, STI's, and other infectious diseases. You will become part of our professional team that drives home our Company's Mission and Values.

We have received recognition for more than six (6) years NPT's Best Non-Profit to Work for Award.

Why You’ll Love It Here

• Competitive pay 
• Generous paid PTO and Sick time 
• 11 Paid Company Holidays 
• Paid training and certification support
• Health, dental, vision, with generous company contribution, paid life and disability plans & retirement plan with generous match of up to 8% of your contribution additional match of 1%. 
• Tuition Reimbursement Plan 
• Other voluntary plans are available to support you and your family
• Career growth opportunities in a supportive environment

What You'll Do

The Accounts Payable Representative is responsible for the accurate and timely processing of vendor invoices, payment disbursements, and related accounts payable functions in support of CAN Community Health, Inc.’s financial operations. This role serves as a key liaison between departments and vendors, ensuring proper coding, documentation, and compliance with organizational policies and procedures.

• Charge expenses to accounts and cost centers by analyzing invoices and expense reports, coding and recording entries in accordance with GAAP and organizational chart of accounts.
• Process and manage vendor payments through Tipalti and Oracle NetSuite ERP, monitoring discount opportunities, verifying Federal ID numbers, and resolving payment discrepancies.
• Review and process all vendor invoices on a weekly basis, ensuring accuracy of account and cost center classification prior to approval and payment.
• Prepare and distribute check runs with supporting documentation for authorized check signer(s) on a weekly basis.
• Reconcile vendor accounts and maintain all vendor files — both physical and electronic — ensuring consistency, accuracy, and completeness.
• Act as a liaison between departments and vendors in the resolution of payment discrepancies, billing inquiries, and related issues.
• Receiving, verifying and processing employee expense reports.
• Prepare, maintain, issue, and mail IRS Form 1099s to vendors in compliance with federal requirements.
• Maintain account ledgers by verifying and posting account transactions processed electronically.
• Maintain all electronic vendor files ensuring consistency and accuracy within the document management system.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education/Professional:

1. High School diploma or equivalent required; bachelor’s degree in accounting or a related field preferred
2. Minimum of two (2) years of experience in accounting, business, medical, or accounting setting preferred
3. In lieu of bachelor’s degree, minimum of five (5) years of directly related experience may be substituted
4. Experience with accounts payable procedures, vendor management, and 1099 processing required.
5. Experience working in a non-profit organization preferred
6. Must be able to operate a motor vehicle and have valid insurance and driver’s license.

Must be able to pass a Level I and Level II Background check as required. https://info.flclearinghouse.com/

CAN Community Health, Inc. is an equal opportunity employer that is committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.