Accounts Payable Coordinator

Position Summary:

The Accounts Payable Coordinator supports accurate and timely processing of organizational payment obligations and related financial transactions. This role coordinates invoice and payment activities, resolves discrepancies, maintains complete accounts payable records, and works with vendors and internal departments to address payment-related inquiries. The Accounts Payable Coordinator promotes strong financial controls, data integrity, policy compliance, and efficient financial operations across the organization.

Key Responsibilities:

• Process and coordinate invoices, payment requests, and related accounts payable transactions in accordance with established financial policies and procedures.
• Review invoice and payment documentation for accuracy, appropriate authorization, coding, and required supporting information before processing.
• Research and resolve invoice discrepancies, payment issues, duplicate transactions, and vendor inquiries in collaboration with internal departments and suppliers.
• Maintain accurate vendor, invoice, payment, and reconciliation records within applicable financial systems while safeguarding confidential financial information.
• Monitor accounts payable workflows, outstanding items, and processing deadlines to support timely payments and accurate financial reporting.
• Collaborate with Finance, Supply Chain, department leaders, and other stakeholders to strengthen accounts payable processes, internal controls, and operational efficiency.

Licenses and Certifications Required:

• None.

Educational Requirements:

• High school diploma or equivalent is required.
• Additional coursework or education in accounting, finance, business administration, or a related field is preferred.

Experience Requirements:

• Previous experience in accounts payable, accounting, finance, or a related administrative function is preferred.
• Experience processing invoices, researching payment discrepancies, or maintaining financial records is preferred.

Special Skills or Training Requirements:

• Demonstrated knowledge of basic accounting and accounts payable principles and practices.
• Proficiency with financial systems, spreadsheets, and standard office software applications.
• Strong attention to detail with the ability to review, reconcile, and maintain accurate financial information.
• Effective organizational, problem-solving, and written and verbal communication skills.
• Ability to manage multiple priorities and meet established processing deadlines while maintaining confidentiality of financial and organizational information.

Physical Requirements:

The Accounts Payable Coordinator performs primarily sedentary work involving prolonged periods of sitting and frequent computer, keyboard, telephone, and document use. The role requires occasional standing, walking, reaching, and lifting or carrying light office materials and supplies. Adequate vision, hearing, communication ability, and manual dexterity are required to review detailed financial information and effectively use office technology.

Environmental Requirements:

The Accounts Payable Coordinator works primarily in a professional office or remote-capable business environment with extensive use of computers, financial systems, and electronic communications. The role may involve periods of increased workload and competing deadlines during payment cycles, reconciliations, audits, and financial close activities. The position is expected to follow organizational safety, confidentiality, information security, and applicable infection-prevention practices when working at Trinity Health facilities.