Accounts Payable Coordinator

SAGE Integration Holdings LLC

Job Description

Effective Date: January 2026

Supersedes: Jan 2023

Job Title: Accounts Payable Coordinator - Temporary                                             

Reports To: VP of Finance

Job Type: Temporary

Job Summary:

About Us:

Sage Integration Holdings, LLC protects the people, facilities, and reputation of enterprise clients by advancing the intelligence and integration of security technology. Innovation at SAGE is not just a tagline. The entire organization has been built around five core factors, which both enable and define the culture of innovation critical to putting proactive solutions in front of our clients every day. By holding to our five factors in all our strategic decision-making, we ensure that innovation is not a department or an afterthought but as fundamental to doing business as turning on the lights.

Job Description:

The focus of this role is AP invoice processing, new vendor onboarding, new subcontractor onboarding, assistance with vendor payment selections, and coordinating appropriate invoice approvals. The successful candidate will be responsible for providing financial, administrative, and clerical support in order to ensure effective, efficient, and accurate financial operations.  The successful candidate for this position will be self-motivated with a professional attitude, have good communication skills, an ability to prioritize duties, and be a team player.   

Supervision:

This is an hourly, non-exempt position and reports to the Controller

Essential Abilities:

• Excellent communication skills
• Strong organizational, time-management, troubleshooting, and problem-solving skills
• Team player with the ability to quickly prioritize among numerous pressing tasks
• Attention to detail and accuracy
• Must pass pre-employment drug screen and background investigation
• Follows safe and secure practices to safeguard against injury, damage to property and confidential information 

Major Duties & Responsibilities: 

General AP functions

• Review, verify, and process invoices (PO and non-PO)
• Sort, code, and enter accounts payable data
• Analyze discrepancies and unpaid invoices
• Coordinate the information requests for/from potential new vendors and subcontractors
• Maintain vendor records within the ERP
• Communicate with vendors regarding problems, discrepancies, and payment disputes
• Coordinate appropriate invoice approvals from within the SAGE organization
• Check, invoice and PO matching
• All related filing

Additional functions

• Answering inbound phone calls
• Opening and sorting mail
• Filing and performing data entry
• Troubleshoot to resolve routine errors and discrepancies
• Assist with special projects
• Abide by all company safety standards
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Physical Demands & Safety:

• Primarily in an office environment, sitting for long periods of time, eye strain associated with computer work, the ability to lift 10 lbs. frequently and 20 lbs. occasionally

Education:

• Associate’s Degree in accounting required
• Bachelor’s degree in accounting would be a plus
• Accounting experience will be considered in lieu of formal education

Skills & Experience:

• Minimum of one to three years of related work experience (3-5 years preferred)
• Knowledge of generally accepted accounting principles
• Strong analytical, problem-solving, and decision-making skills 
• Computer skills, especially strong experience with Microsoft Word, Excel, and Outlook
• Experience in ERP/accounting systems would be a plus. (Microsoft Dynamics, NetSuite, Oracle, Sedona, SAP, etc.)

The Benefits:

• Competitive pay
• Paid vacations & holidays
• Health benefits
• Life insurance
• 401(k) plan with employer match

Sage Integration Holdings LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.