Accounts Payable Coordinator

Position Information

$19-$24 per hour *pay determined based on years of experience

Monday-Friday 8AM-4:30PM

10 Paid Holidays off per Year

PTO - 4 Weeks Accrued per Year

401K Match up to 4%

Health Benefits Start Day 1 (Medical/Dental/Vision/Etc.)

Position Summary

The Accounts Payable Coordinator is responsible for all payment processing and daily deposits activity to Heartland’s operating bank accounts. This position is performed in accordance with the Heartland Health Services (HHS) mission, strategic goals, federal and state laws and regulations, performance and outcome objectives, and accreditation standards is to compile. 

Essential Functions

• Compiles daily summaries and reconciles collections of all cash receipts taken at registration.  
• Prepares bank deposits of cash receipts. 
• Performs remote check deposits and scans supporting documentation. 
• Processes all invoices received and online vendor payments in a timely manner and prepares all necessary accounting entries. 
• Ensures proper payment terms, account coding, approvals, and documentation for all invoices. 
• Prepares checks for all invoices, routes for signature, and maintains all accounts payable files. 
• Provides up-to-date pertinent vendor and contractor information to Corporate Compliance on a quarterly basis. 
• Advises manager of challenges and questions that arise and may affect the operation of department. 
• Maintains communication within the department and follows-up on all issues. Supports clinic compliance with all applicable federal, state, local, and HHS rules, regulations, protocols, and procedures governing the clinical provision of medical services as well as those relating to, but not limited to, workplace safety, public health, and confidentiality. 
• Supports and is involved in HHS’s continuous quality improvement efforts designed to improve patient outcomes.  
• Works in consultation with clinical teams, direct clinical support staff, and indirect clinical support staff to develop and implement policies and procedures that maximize patient-centered communication and services. 
• Maintains and assures confidentiality of patient information in accordance with HHS’s policies.  
• Reports building/equipment problems through the appropriate channels. 
• Performs any clerical duty or department related task as assigned by supervisor in a continuously changing medical practice. 
• Attends all staff meetings, department meetings, and any other meetings as required.   

• Associate’s degree required, bachelor's degree in accounting or related field preferred. 
• Proficient with Microsoft Office products, primarily Excel and Word. 
• Attention to detail and good organizational and problem-solving skills to help prioritize and manage daily, weekly, monthly, and annual duties. 
• Great verbal and written communication skills. 
• Accounts payable experience is preferred.