Accounts Payable Coordinator

Under the general direction of the Controller, this position is responsible for processing all approved invoices for payment, and compiling, reconciling, and maintaining all accounts payable records.

Essential Duties and Responsibilities

1. Accurately processes all approved invoices for payment, and compiles, reconciles and maintains all accounts payable records within established deadlines.

• Verifies and seeks appropriate back-up support and approval from Managers on all invoices submitted for payment.
• Authenticates inventory receipts to incoming invoices for accuracy.
• Reconciles transfers from other wholesalers. 
• Maintains uncashed AP checks log & follows up accordingly.
• Reviews general ledger account coding for accuracy before input into the accounts payable system in accordance with company procedures.
• Prepares accounts payable checks and distributes and/or mails to appropriate vendors.
• Analyzes vendor accounts and negotiates extended terms with vendors as needed.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Reconciles open accounts payable balances against the general ledger balance.
• Prints all accounts payable reports and maintains all accounts payable files.

2. Responsible for overseeing the storage, maintenance, and disposition of records IAW audit record management 

3. Demonstrates effective communication methods.

• Keeps the Controller and/or appropriate management staff informed of developments affecting their functions.
• Responds quickly to all oral and written communications.
• Maintains and encourages an open line of communication with both internal and external customers.
• Checks and responds to voice mail messages in a timely manner.
• Accurately and legibly presents written data to affected internal/external customers.

4. Demonstrates effective customer service skills.

• Fosters positive morale among staff, by promoting open communication with all departments, to help create and maintain an innovative and cooperative staff relationship and environment.
• Interacts with external and internal customers in a manner conducive to continued positive relationships. Displays patience, courtesy, and tact.
• Demonstrates flexibility, enthusiasm, and willingness to cooperate while working with others or in place of others as necessary.

5. Accurately performs any other duties as assigned to ensure an efficient workflow.

• Must be willing and flexible to help complete tasks in a coworker’s absence to help with the overall success and flow of business.
• Maintains security and confidentiality of all Company information.
• Understands and accurately applies general accepted accounting principles.

Qualifications/Skills

• Associate’s degree in accounting or equivalent combination of education and experience required.
• Preferred two years of experience in accounts payable.
• Working knowledge of accounting software and other spreadsheet packages.
• Strong customer service and employee relations skills.
• Ability to interpret documents such as personnel policies and procedures, safety rules and general instructions.
• Ability to write routine reports and correspondence.
• Attention to Detail.
• 100% in office, not remote work option