Accounts Payable Coordinator

Who We Are

Alene Candles LLC & Midwest is a private label, contract manufacturer that produces high-quality candles for some of the world’s most recognized retail, boutique, and cosmetic brands. With our headquarters in New Hampshire and locations in Ohio, we’ve been in business for over 25 years. We are passionate about making the best products in the world, making safety our number one priority, and being an insanely great place to work.

The Position

Alene Candles is a high-energy, fast-paced company looking for an enthusiastic and hard-working Accounts Payable Coordinator to join the Finance department. You will report to the Accounts Payable Supervisor. This role is located at the Amherst, New Hampshire building, with the potential to work remotely up to 2 days a week. You will play a key role in supporting the Company's accounts payable function through the responsibilities outlined below.

The Location

We are located at 1 Bon Terrain Drive, Amherst, NH. This is an onsite position.

Additional Job Details

• Process vendor invoices through the Company's ERP and automated invoice processing systems
• Review invoices for accuracy, proper approvals, coding, and supporting documentation, identifying and flagging discrepancies prior to posting (e.g. duplicates invoices, pricing variances, coding errors)
• Review system-generated 3-way match results (purchase order, receipt, and invoice); research and resolve any discrepancies or exceptions by working with Purchasing, Receiving, or vendors as needed
• Compile, review, code, and enter corporate credit card and health care invoices
• Troubleshoot and investigate invoice and payment-related issues by working closely with Receiving, Procurement, purchase requisitioners, vendors, and other internal departments to ensure proper processing
• Respond to vendor and internal department inquiries in a timely manner
• Prepare and process vendor payments, including checks, ACH payments, wire transfers, and online payment methods
• Review and reconcile vendor statements, investigating and resolving any discrepancies identified
• Research and analyze other AP related issues and process exceptions as requested
• Assist with month-end closing activities, including but not limited to, accruals, account reconciliations, and reporting
• Support year-end audit requests and provide documentation and analysis as needed
• Maintain vendor master records and ensure compliance with company policies, accounting procedures, and internal controls.
• Assist with process improvement initiatives and participate in Finance department projects as assigned
• Takes ownership of assigned invoice and vendor queues, proactively escalating issues as needed

Required Qualifications

• High school diploma or general education diploma (GED)
• 2-3 years of experience in accounts payable, bookkeeping, or related accounting experience

Preferred Qualifications

• Familiarity with bookkeeping and basic accounting procedures. Bookkeeping certificate and/or college accounting/bookkeeping classes are desirable
• ERP experience (SAP, Oracle, Sage, etc.), IFS ERP system experience is a plus
• Candidate must have the ability to prepare routine reports and communicate effectively with external vendors and employees of the company
• Must have strong computer skills including proficiency in Microsoft Office Suite and a comprehensive understanding of Excel with the ability to create and manipulate spreadsheets
• Strong attention to detail and commitment to accuracy
• Excellent organizational, time management, analytical, and problem-solving skills with the ability to identify, research, and resolve issues in a timely manner
• Consistently dependable, follows instructions, responds to management direction and solicits feedback to improve performance
• Ability to work independently and within a team environment

Benefits

Alene offers a host of competitive benefits for full-time employees, some of which include: Medical, Dental, and Vision with a Healthcare Reimbursement Account, 401(k) with company match, Basic Life Insurance (100% company paid), Employee Assistance Program, Flexible Spending Account, Paid Holidays, Paid Time Off, Tuition Reimbursement and “Alene Gives Back” – our paid volunteer program.

Alene Candles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Should you require assistance completing this application or during any phase of the interview process, please contact recruitment@alene.com or call 614-933-4005 and ask to speak to Human Resources. We will make every effort to accommodate your needs in a reasonable amount of time.