Accounts Payable Clerk

Hours:

Shift Start Time:

Shift End Time:

AWS Hours Requirement:

Additional Shift Information:

Weekend Requirements:

On-Call Required:

Hourly Pay Range (Minimum - Midpoint - Maximum):

The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.  The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. 

What You Will Do
Assist in phases of accounts payable which includes establishing authorization for payment by matching purchase order, receiver and invoice. Ensuring proper coding distribution per OSPHD.
Required Qualifications

• H.S. Diploma or Equivalent

Preferred Qualifications

• 1 Year accounts payable or Accounting experience.

Essential Functions

• The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.
  Maintains a safe, clean working environment, including unit based safety and infection control requirements.
  Process assigned vendor invoices as required per schedule.
  Follow all auditing requirements to ensure compliance to purchasing and signature authority policies. Organizes work load to complete assignments timely and keeps Supervisor advised on progress.
  Work as a team in serving the customers which includes department managers, employees and vendors.
  Ensure all invoices are processed in a timely basis for vendor discounts.
  Performs weekly check run cycles.
  Completes special projects as assigned by supervisor.
  Establishes validity of PO invoices
  Matches invoices with a PO in Materials System. Works invoice exceptions as needed
  Verifies requisitions, purchase orders and packing slips for proper authorization for all capital equipment purchases.
  Prepares computer input for non-PO invoices and credit memos.
  Determines whether PO is required
  Verifies appropriateness of signature authority on all invoices with no PO number.
  Scans invoice to pertaining dept for approval
  Codes invoices/credits and prepares for input
  Verify general ledger code according to OSPHD.
  Reviews computer output (Invoice matched report)
  Verifies all invoices entered in Materials System against Interface invoice balancing report as needed.
  Determines whether invoice hold is needed
  Ensure all invoices are processed in a timely manner to capture discounts and calculate and record cash discount as needed.
  Verifies descriptions and general ledger codes.
  Matches computer checks with invoices in preparation for signing and mailing.
  Issues Stat checks as needed.
  Maintains accounts payable files
  Files invoices pending check matching
  Files Packing Slips, CE and Standing PO’s Orders
  Saves check run reports in shared drive
  Files weekly paid vouchers and creates new vendor files as needed.
  Scans copies of invoices of major equipment purchased for inclusion of description on monthly financial statement.
  Review monthly vendor statements as necessary to ensure all outstanding invoices are processed timely.
  Maintain an organized working area according to AP desk procedure.
  Attend staff meetings as required.

Knowledge, Skills, and Abilities

• Familiar with standard concepts, practices and procedures in accounts payable.
• An ability to operate 10 key and CRT.
• Knowledgeable of 1099 requirements
• Knowledgeable of Sales & Use tax
• Demonstrate effective verbal communication skills and organization skills.
• Ability to work with various levels of personnel (secretaries to senior managers) required.
• Comfortable and confident working in a team setting.
• Capacity to work under conditions of constant change, high volume, deadlines, and scrutiny.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class