Accounts Payable Clerk

Accounts Payable Clerk

Department: Finance & Administration
Reports to: Controller / Accounting Manager
Employment Type: Temporary approximately 2-3 months

Position Summary

We are looking for a detail-oriented and organized Accounts Payable Clerk to join our finance team. The successful candidate will be responsible for processing vendor invoices, maintaining accurate accounts payable records, preparing payments, and assisting with the day-to-day accounting operations of the company.

The ideal candidate is highly organized, comfortable working with numbers, and able to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Process and code vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receiving documents, and other supporting documentation.
• Verify invoice prices, quantities, taxes, payment terms, and approvals.
• Enter invoices and related information into the accounting system.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments by cheque, electronic transfer, or other approved methods.
• Maintain accurate vendor files and account information.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Follow up with internal departments regarding missing approvals or documentation.
• Assist with monthly and year-end closing activities.
• Reconcile accounts payable subledger to the general ledger.
• Assist with expense reports and employee reimbursements as required.
• Maintain organized accounting records and supporting documentation.
• Assist with audits and provide documentation as requested.
• Ensure compliance with company policies and accounting procedures.
• Perform other accounting and administrative duties as assigned.

Qualifications

• 1–3 years of experience in accounts payable or a similar accounting role.
• Diploma or certificate in Accounting, Finance, or Business Administration is an asset.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with accounting software or ERP systems; manufacturing/ERP experience is an asset.
• Ability to handle confidential financial information professionally.
• Bilingual French/English is essential

Preferred Skills

• Experience working in a manufacturing or industrial environment.
• Familiarity with purchase orders, receiving processes, and three-way invoice matching.
• Understanding of GST/QST and basic Canadian accounting requirements.
• Experience processing a high volume of invoices.
• Strong Excel skills, including sorting, filtering, and basic formulas.

What We Offer

• $20-$25 per hour
• Competitive salary based on experience.
• Full-time, stable employment in an established manufacturing company.
• Opportunities for professional growth and development.
• Collaborative and professional work environment.

Key Performance Expectations

Success in this role will be measured by:

• Accuracy and timeliness of invoice processing.
• Timely and accurate vendor payments.
• Effective resolution of invoice and vendor discrepancies.
• Accurate account reconciliations.
• Proper maintenance of financial documentation.
• Consistent adherence to company accounting policies and procedures.