Accounts Payable Clerk

Company Overview:

Kaycha Group, Inc is a leading provider of innovative Cannabis and Hemp testing technologies and methods. We perform product testing to help ensure compliance with state and federal regulations. We provide comprehensive cannabis testing for potency, homogeneity, heavy metals, microbial contamination, mycotoxins, residual solvents, terpenes, and pesticides.

Job Purpose:
The Accounts Payable Clerk will perform diverse duties within the accounting department.

Essential Duties & Responsibilities:

• Review, verify, and process vendor invoices for multiple company locations and legal entities.
• Code invoices to the appropriate general ledger accounts, departments, locations, and entities.
• Enter invoices and payment information accurately into the accounting system.
• Prepare and process vendor payments, including checks, ACH, and other approved payment methods.
• Reconcile vendor statements and investigate invoice or payment discrepancies.
• Maintain accurate accounts payable records and supporting documentation for multiple states and entities.
• Communicate with vendors regarding invoice status, payment questions, missing documentation, and discrepancies.
• Maintain vendor records, including W-9s and other required tax and payment documentation.
• Assist with ensuring invoices and payments are processed in accordance with applicable state requirements and company policies.
• Monitor outstanding invoices and assist with maintaining established payment schedules.
• Assist with employee expense reports and reimbursement processing, as needed.
• Support month-end close activities, including accounts payable reconciliations, accruals, and intercompany transactions.
• Assist with intercompany reconciliations across multiple company entities and locations.
• Provide invoices, payment records, vendor documentation, and other support for internal and external audits.
• Follow company approval procedures, internal controls, and accounting policies.
• Assist the finance team with additional accounting and administrative responsibilities as needed.

Education & Experience:

• Bachelor’s degree in accounting, finance or general business administration preferred.
• Sage X3 Experience (2-3 years)

Skills, Abilities and Competencies:

• Excellent verbal and written communication skills.
• Team-oriented individual with strong attention to detail
• Solid organization skills, such as multitasking and effective time-management
• Multi-tasker who can prioritize tasks to achieve time-sensitive deadlines

Other: 

• Must pass Level 2 background check.
• Kaycha Labs offers a competitive and comprehensive benefits package including health, dental, vision and time off.
• Kaycha Labs is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Essential Functions:

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand, handle or feel, to speak, and to hear.  The employee is occasionally required to walk, sit, reach with hands and arms, bend, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to thirty-five (35) pounds. 

Specific vision abilities required for this job include close (proximity) vision, depth perception, and the ability to adjust focus.

Work Environment: 

The work environment described here is representative of that which an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The standard analytical laboratory environment is one in which potential health hazards do exist.  Administrative, operations, technical, and professional staff are expected to safely operate in accordance with applicable and appropriate health and safety policies and procedures, as prescribed by the applicable Kaycha manuals and policies and/or federal, state, or local standards.

Laboratory staff can be expected to work in areas where hazards associated are with, but not limited to, airborne pathogens.  Biological materials, hazardous substances, and radioactive material exist and are handled.  Appropriate training is provided regarding these hazards and staff are expected to adhere to all health and safety policies at all times, whether they are in writing or verbalized by a supervisor.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions