Accounts Payable Clerk

Company Overview

Westaim and CC Capital have joined forces to strategically transform Westaim from a holding company into a global alternative credit asset manager with a unique, integrated insurance platform, branded as The Westaim Corporation. This partnership supports a long-term vision to deliver innovative, customized financial solutions across alternative credit and insurance, creating scalable growth and meaningful client impact.

Ceres USA Holdings, LLC, part of the insurance platform within The Westaim Corporation strategy, is the parent company of Ceres Life Insurance—a fast-growing, technology-driven annuity carrier startup. Ceres is focused on redefining retirement security by combining modern fintech capabilities, top-tier talent, and strong vendor partnerships to deliver exceptional annuity solutions and digital experiences.

Ceres is deeply committed to a client-centered culture. Through its digital platforms and operational excellence, the company delivers innovative, efficient, and compliant financial solutions while maintaining the highest standards of integrity and service.

Position Summary

The Accounts Payable Clerk is responsible for supporting the day-to-day accounts payable function by accurately processing invoices, managing vendor payments, maintaining financial records, and ensuring compliance with company policies and accounting procedures. This role works closely with Finance, Accounting, and business partners to ensure timely and accurate payment processing while delivering exceptional internal and external customer service.  In addition to core accounts payable responsibilities, this role provides administrative support for Procurement operations, including maintaining procurement documentation, assisting with vendor onboarding and purchase order administration, and supporting contract and supplier records. The position will also participate in cross-training initiatives to develop proficiency across both Accounts Payable and Procurement functions, providing operational flexibility and ensuring business continuity. This role works closely with Finance, Accounting, Procurement, and business partners to ensure timely and accurate payment processing while delivering exceptional internal and external customer service.The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

Accounts Payable Operations

• Process vendor invoices accurately and efficiently while ensuring proper approvals and coding.
• Review invoices for accuracy, completeness, and compliance with company policies.
• Match invoices to purchase orders and supporting documentation when applicable.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check payments.
• Amend PO’s as required and ensure of appropriate reconciliation with vendor contracts.
• Track PO spend and prepare reports
• Monitor payment due dates to ensure vendors are paid accurately and on time.
• Maintain organized accounts payable files and supporting documentation.
• Support the procure to pay process by enforcing the PO first policy
• Oversee the cost center, GL and project mapping of purchase requests.

Vendor Management

• Manage vendor onboarding process
• Serve as a primary point of contact for vendor payment inquiries.
• Establish and maintain vendor records, including W-9 documentation and banking information.
• Resolve invoice discrepancies and payment issues by working with vendors and internal departments.
• Support annual 1099 reporting activities.

Reconciliations & Financial Support

• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and account reconciliations.
• Prepare reports and supporting schedules as requested by the Accounting team.
• Maintain accurate financial records in accordance with internal controls and accounting standards.

Compliance & Process Improvement

• Ensure adherence to company policies, internal controls, and audit requirements.
• Identify opportunities to improve accounts payable processes and increase efficiency.
• Support internal and external audit requests by providing required documentation.
• Assist with special projects and other accounting responsibilities as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
• 2–5 years of accounts payable or general accounting experience.
• Experience processing high volumes of invoices with strong attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience working with ERP or accounting systems (NetSuite, Oracle, SAP, Microsoft Dynamics, or similar).
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to prioritize work, meet deadlines, and maintain confidentiality.

Preferred

• Experience within insurance, financial services, banking, or a regulated industry.
• Knowledge of GAAP accounting principles and accounts payable best practices.
• Experience supporting month-end close activities.
• Familiarity with automated invoice processing and workflow systems.

What You'll Bring

• Exceptional attention to detail and accuracy.
• Strong customer service mindset when working with vendors and internal stakeholders.
• Ability to work independently while collaborating effectively across teams.
• A proactive, solution-oriented approach to problem solving.
• High ethical standards and commitment to confidentiality.
• Flexibility and adaptability in a growing organization.

Why Join Ceres?

At Ceres, you'll have the opportunity to contribute to a rapidly growing, technology-driven insurance company that values innovation, collaboration, and continuous improvement. You'll work alongside experienced professionals in a dynamic environment where your contributions directly support the company's financial operations and long-term success.