Accounts Payable Clerk / Bookkeeper

Job Title: Accounts Payable Clerk / Bookkeeper
Department: Accounting / Finance

Location: York, PA
Schedule: Monday- Friday

Our Story: 

Founded in 2012 by brothers John and Jeff Inch, Inch & Co. has grown from a small local builder into an award-winning family of companies — earning recognition as one of Central Pennsylvania's fastest-growing companies by the Central Penn Business Journal in 2022. Headquartered in York, Pennsylvania, we take an integrated approach to real estate — spanning land development, design, construction, management, and long-term investment — so that quality and purpose are built into every detail.

Where You'll Fit:

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk / Bookkeeper to join our growing team. This full-time role is responsible for maintaining accurate financial records, managing vendor relationships, and supporting day-to-day accounting operations. The ideal candidate will have experience in construction or landscaping accounting and be proficient in QuickBooks, Knowify, and Aspire.

Key Responsibilities:

• Process and code vendor invoices, ensuring accuracy and proper job cost allocation
• Maintain up-to-date and accurate records of all payables using QuickBooks, Knowify, and  Aspire
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Prepare and process weekly check runs and ACH payments
• Track and manage lien waivers, subcontractor payments, and compliance documents
• Maintain subcontractor records, including W-9s, COIs, and executed agreements
• Assist with payroll entry and job costing reports as needed
• Record daily financial transactions and manage job progress billing
• Perform monthly bank and credit card reconciliations
• Support the month-end close process and assist in preparing internal financial reports
• Maintain organized digital and physical files for financial and project-related documentation
• Collaborate with project managers to ensure accurate job tracking, purchase orders, and cost control
• Assist with general administrative support for the accounting and project management teams

Qualifications:

• 2+ years of experience in accounts payable and bookkeeping
• Experience in construction or landscaping accounting is strongly preferred
• Proficiency in QuickBooks, Knowify, and Aspire
• Strong understanding of accounting principles and job cost tracking
• Excellent attention to detail and organization
• Ability to manage multiple priorities and meet deadlines independently
• Proficient in Microsoft Excel and other Office applications
• Strong written and verbal communication skills

More Than a Job: 

Our mission is simple: create spaces that inspire connection and strengthen communities for generations to come. If you're looking to do meaningful work with a company that's growing fast and building something that lasts, you've found the right place.