Accounts Payable Associate (Junior)

The Accounts Payable Associate is a junior-level position responsible for supporting the company’s financial operations through accurate bookkeeping, invoice processing, payment coordination, and record maintenance. This role ensures timely vendor payments, accurate financial documentation, and compliance with company accounting procedures and audit requirements. The ideal candidate should have strong Excel skills, as data analysis and reporting are essential aspects of the role. Experience with SAP is considered a plus, and familiarity with Artificial Intelligence (AI) tools and technologies is highly desirable, as the company continues to leverage innovative solutions to improve efficiency and productivity.

Job Purpose

• Process invoices, post business transactions, and verify financial data to maintain accurate accounts payable records.

• Complete payments and monitor expenses by reviewing, verifying, and reconciling invoices and vendor statements.

• Maintain organized and up-to-date records of outstanding payables and financial documentation.

• Ensure accuracy of financial records for payment processing, auditing, and tax purposes.

• Monitor payment schedules to ensure vendors are paid accurately and on time.

• Provide clerical and administrative support related to accounts payable functions.

• Maintain proper filing, storage, and organization of financial records and supporting documentation.

• Establish and maintain positive relationships with new and existing vendors.

• Assist with additional accounting or administrative duties as assigned.

Qualifications & Skills

• High School Diploma or GED required.

• Bilingual in English and Spanish required.

• Minimum of 1 year of related Accounts Payable or accounting experience preferred.

• Proficiency in Microsoft Office Suite, especially Excel.

• Experience with accounting software; SAP experience is a plus.

• Strong organizational skills with high attention to detail and accuracy.

• Ability to prioritize tasks and work independently in a fast-paced environment.

• Strong problem-solving and communication skills.

Work Environment

• Ability to remain seated for extended periods of time.

• Occasionally lift and/or move up to 10 pounds.

• Hybrid or work-from-home flexibility may be available based on business needs.