Accounts Payable Associate

Description:
8 hrs./day, 12-month calendar 
7:30 a.m. - 4:00 p.m.
Effective Date of Employment: 
ASAP
Application Deadline:
July 27, 2026 � 4:00 p.m.
Application Procedure:
Internal and External Candidates:  Apply on-line at www.district196.org

Essential Job Function and Definition:

The Accounts Payable Associate timely and accurately processes all appropriate invoices and requests for payment, resolves open items and answers questions from vendors and all levels of staff. They help maintain the accounts payable files and mail for their assigned group of vendors.

Major Duties and Responsibilities:

Transaction Processing

• Audit invoices with corresponding payments to ensure they meet policy requirements
• Be familiar with account coding and structure in order to recognize and correct incomplete or incorrect account codes and communicate potential changes to appropriate staff
• Be familiar with independent contractor rules to ensure vendors are paid appropriately through accounts payable rather than through payroll
• Daily verify and balance invoices entered in finance system
• Audit employee procurement card supporting documents, track employee statements
• Communicate with administration and staff to resolve questions or problems with transactions, supporting documentation and/or system processing
• Communicate with Accounting/Accounts Payable Supervisor when audit documents reveal activity not in line with policy

Research and Issue Resolution

• Review vendor statements, credits, and untimely invoices to ensure prompt and accurate resolution of underlying concerns
• Primary contact for vendors with questions regarding invoices and payment status
• Assist district staff with policy or process questions

Mail Delivery/Pickup

• On a rotational basis, assure all outgoing finance department interoffice and regular mail is properly prepared and ready for mail pick up
• On a rotational basis, sort and deliver all incoming mail to appropriate individuals � opening as they may direct
• Maintain confidentiality of information contained in all documents

Other Accounts Payable Processes

• Maintain and scan paid invoice files
• Assist other Accounts Payable staff with data entry or problem resolution as requested
• Verify, match vendor checks and prepare for mailing
• Maintain desk files in consistent, organized manner
• Other duties as assigned by supervisor

Employee Reimbursement Check Requests Processing

• Analyze submitted expense report forms for accuracy and completeness, audit supporting documentation to ensure receipts meet policy requirements including appropriate/inappropriate expenditures and process as requested
• Contact employees and administration with questions regarding reimbursement activity and audit resolution

Qualifications Required:

Education and Experience

• Associate's accounting degree preferred, minimum requirement is High School Diploma with satisfactory completion of basic accounting and business courses
• At least 2 years experience in high volume processing of accounts payable including system managed three-way match, check requests and employee expense reports as well as direct communication with vendors and purchasers (staff)

Technical Knowledge

• Good spreadsheet, database and word processing skills (Microsoft Office Products)
• Ability to utilize systems efficiently through data download and manipulation and or data imports
• Excellent data entry, calculator, filing skills
• Excellent written and oral communication skills
• Ability to follow prescribed procedures and comprehend policies
• Detail oriented with excellent numerical aptitude

Interpersonal Skills

• Must be able to work with administrators, faculty, support staff, and vendors in a courteous and professional manner at all times
• Ability to perform well under pressure of continuous deadlines
• Ability to maintain necessary level of confidentiality
• Excellent organizational and problem-solving skills
• Ability to communicate policy requirements in concise manner to administrators, faculty and school staff
• Self-starter with ability to function independently as well as part of a team

Responsible To:
Accounts Payable Supervisor
Compensation / Benefits: 
RAVE Clerical Association � Wage Group II :  $24.73 - $27.76  Hourly   - According to contractual agreement (based on 2026-27 contract)
If benefit eligible, benefits are available to new employees effective the first day of active employment.  Benefits include medical insurance, dental insurance, life insurance, long term disability insurance, sick-leave, state pension plan, tax-deferred retirement savings account, and flexible spending account.  Some employee groups also receive vacation, holidays or personal leave.  Benefit information is available at Employee Benefits - Rosemount-Apple Valley-Eagan ISD 196
Our team of dedicated educators is committed to the mission of Educating, developing, and inspiring our students for lifelong success. Our core values are student-centered, based in empathy and integrity to support the wellbeing of the whole person, and learning with high expectations for all. Our culture of collaboration fosters an environment of inclusivity, engagement and belonging for all students, and inspires a love of learning for all ages. Our vision is to provide the experiences that our students, families and employees desire by developing the whole student and honoring diverse needs and cultures; engaging students with opportunities in academics, arts and athletics (Triple A philosophy), and living our mission to prepare students for lifelong success.
District 196 is a Minnesota public school district of choice, serving more than 29,000 students and 160,000 residents in the cities of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Empire, Inver Grove Heights and Lakeville, and Vermillion Township. District 196 is the third largest school district in Minnesota and among the largest employers in Dakota County, with more than 4,000 full- and part-time employees. District 196 has been named to Forbes' list of America's Best-in-State Employers multiple times based on a survey asking employees to rate their employers and how likely they would be to recommend them to others.
District 196 has 20 elementary schools (grades K-5); six middle schools (grades 6-8); four high schools (grades 9-12); an optional School of Environmental Studies for juniors and seniors; an Area Learning Center high school program; a K-12 special education school, and a special education program serving young adults ages 18-22. The district also operates three learning centers that provide early childhood and Adult Basic Education services, and offers extensive community education programs and classes for learners of all ages.
Equal Opportunity Employer
As required by Title IX and other state and federal nondiscrimination laws, District 196 does not  discriminate in employment or in any of its education programs and activities, including vocational  opportunities, on the basis of sex, race, religion, color, creed, national origin, marital status, familial  status,* disability, status with regard to public assistance, sexual orientation, gender identity,  membership or activity in a local human rights commission,* age or genetic information.* District 196  provides equal access to designated youth groups.
The Director of Human Resources, Joel Milteer (651-423-7859 � joel.milteer@district196.org) is the designated Title IX Coordinator and has also been designated to respond to employment-related  inquiries regarding the district's non-discrimination policies. The Director of Elementary Education,  Jeremy Sorenson (651-423-7782 � jeremy.sorenson@district196.org) and the Director of Secondary  Education, Eric Hansen (651-423-7712 � eric.hansen@district196.org) have been designated to respond  to student-related inquiries regarding the district's non-discrimination policies. The Director of Special  Education, Janet Fimmen (651-423-7629 � janet.fimmen@district196.org) has been designated to  respond to inquiries concerning the rights of a student with a disability. The mailing address for all  directors is 3455 153rd Street W, Rosemount, MN 55068. Title IX inquiries may also be referred to the  Assistant Secretary of the US Office for Civil Rights (OCR).
*Asterisked categories are limited to employment-related discrimination and harassment.

• Accounts Payable Associate.pdf