Accounts Payable & Settlements Specialist

Core Operational Duties

• Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.
• Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.
• Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.
• Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.
• Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.
• Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.

Compliance and Controls

• Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.
• Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.
• Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.

Financial Execution and Reporting

• Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.
• Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.
• Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.
• Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.