Accounts Payable & Inventory Specialist

Job Description

Why is This a Great Opportunity?
This is an excellent opportunity for an experienced Accounts Payable professional to join a collaborative accounting team in a role that offers variety, stability, and the chance to make a direct impact on day-to-day financial operations. You'll work closely with purchasing, warehouse, and accounting teams while developing expertise in invoice processing, vendor relations, and account reconciliation. The position provides exposure to process improvements, AP automation tools, and expense management systems, making it a strong opportunity for someone looking to expand their accounting knowledge and grow their career.
Job Description:
The Accounts Payable Specialist is responsible for supporting the organization's accounts payable function by ensuring vendor invoices are processed accurately and efficiently. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with internal departments and external vendors.
Key Responsibilities
• Process vendor invoices and credit memos accurately and in a timely manner.
• Reconcile vendor invoices against purchase orders and receiving reports to ensure proper documentation and approval.
• Investigate and resolve invoice discrepancies by partnering with warehouse managers, purchasing teams, and vendors.
• Reconcile vendor statements and research outstanding balances as needed.
• Assist with the preparation and distribution of vendor payments, including check processing.
• Maintain accurate accounts payable records and supporting documentation.
• Support the processing and filing of incoming company mail and accounting documents.
• Collaborate with internal stakeholders to ensure compliance with company policies and procedures.
• Assist with process improvement initiatives and support the implementation of accounts payable automation tools.
• Provide support for expense reporting systems and related reimbursement processes as needed.
• Participate in month-end activities related to accounts payable.
• Perform additional accounting and administrative duties as assigned.
Qualifications:
Required Qualifications
• Minimum of 2 years of accounts payable experience.
• Experience reconciling purchase orders, invoices, and inventory receipts in a high-volume environment.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Strong data entry, typing, and 10-key skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Ability to work independently and meet deadlines with minimal supervision.
• Effective verbal and written communication skills.
• Strong problem-solving and analytical abilities.
Preferred Qualifications
• Experience with AP automation platforms and workflow tools.
• Experience with expense management software such as Concur, Expensify, Ramp, or similar systems.
• Familiarity with ERP systems, including Infor CSD or comparable accounting software.
• Experience working in distribution, manufacturing, inventory-driven, or warehouse environments.
Key Competencies
• Attention to Detail
• Vendor Relationship Management
• Problem Solving
• Organization and Prioritization
• Collaboration and Teamwork
• Accountability
• Process Improvement Mindset
• Customer Service Orientation
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