Accounts Payable & Accounts Receivable Specialist

Job Description

Accounts Receivable & Accounts Payable Specialist

Type: In-Office, Full-Time, West Edmonton

About Our Client

Our client is a diverse organization operating across multiple entities and industries, recognized for delivering high-quality services and fostering strong, long-term business relationships. Driven by a commitment to operational excellence, they have cultivated a workplace culture that values accountability, collaboration, and continuous improvement.

This is an exciting opportunity to join a dynamic team where your contributions will play a key role in supporting the organization's financial operations. The successful candidate will be responsible for maintaining accurate financial records, supporting cash flow management, and ensuring the efficient execution of day-to-day accounting processes. If you thrive in a fast-paced environment and enjoy managing both accounts receivable and accounts payable functions, this role offers the opportunity to contribute to the continued success of a growing organization.

Key Responsibilities

As the Accounts Receivable & Accounts Payable Specialist, you will support the organization's financial operations by ensuring the accurate and timely processing of receivables, payables, and related accounting activities.

Accounts Receivable Management

• Prepare and issue customer invoices accurately and on schedule for multiple business entities.
• Set up new customer accounts in accordance with company procedures and maintain accurate customer records.
• Process, verify, and post customer payments while ensuring all transactions are recorded correctly.
• Generate monthly customer statements and assist with collections as required.
• Respond to customer inquiries regarding invoices, account balances, and payments.

Accounts Payable Administration

• Review, verify, and process approved vendor invoices while ensuring supporting documentation is complete and accurate.
• Match invoices to purchase orders, assign appropriate coding, and enter transactions into the accounting system.
• Reconcile vendor statements and investigate discrepancies in a timely manner.
• Prepare vendor payments and cheques for processing upon authorization.

Financial Reporting & Reconciliations

• Assist with month-end accounting procedures related to accounts receivable and accounts payable.
• Maintain organized and accurate customer and vendor records, ensuring all supporting documentation is properly filed.
• Reconcile employee credit card statements by matching receipts, coding transactions, and posting entries according to company policies.

Office Administration & Operational Support

• Manage office supply inventory and coordinate orders to ensure operational needs are met.
• Arrange maintenance and service requests for office equipment.
• Distribute incoming mail, coordinate courier shipments, and provide general administrative support.
• Assist with reception duties, including answering and directing phone calls as needed.

Qualifications

Education & Experience

• Minimum 7 years of experience in both Accounts Receivable and Accounts Payable functions.
• Post-secondary education in Accounting, Finance, Bookkeeping, or a related field is considered an asset.
• Proven experience managing high-volume invoice processing and payment transactions.
• Experience supporting month-end accounting activities is preferred.

Technical Skills

• Strong working knowledge of Sage 50 Accounting software.
• Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Word and Outlook.
• Experience with account reconciliations, invoice processing, collections, and financial record maintenance.
• Ability to accurately manage large volumes of financial data while maintaining attention to detail.

Key Competencies

• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time management skills.
• Self-motivated and capable of working independently while contributing positively to a team environment.
• Excellent verbal and written communication skills.
• Ability to thrive in a fast-paced and dynamic workplace.
• A strong commitment to maintaining confidentiality.
• A valid driver's license.

Apply Today

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About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations. We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents.

Learn more: www.cic.gc.ca