Accounts Payable Administrator

What We Offer

At Abalone, we value:

• Doing Justly: We will do what’s right, even when no one is looking.
• Loving Mercy: We will treat people with respect, honouring the differences that bring strength to our organization and the projects we undertake.
• Walking Humbly: We recognize that our expertise is not universal and seek first to understand before we take action.

We offer a competitive wage and benefits package, along with a strong team atmosphere that has resulted in employee longevity within our company.  

Summary of Position

Abalone Construction is a privately owned company with over 40 years specializing in Industrial and Commercial civil construction. We offer construction services in a variety of markets including Infrastructure, Roadbuilding, and Land Development.

Reporting to the Controller, The Accounts Payable Administrator is directly responsible for providing administrative support to the head office organization, purchasing consumable products and managing full cycle accounts payable.

Role and Responsibilities

Accounts Payable

Full cycle accounts payable (Enter Invoices, process cheques/EFTs, reconcile accounts, reporting)

Obtain invoice approvals in a timely manner

Reconcile credit card and fuel charges

Set up and maintain vendors list and complete credit applications

Track, distribute and replenish Petty Cash

Additional duties as required

Administration/Reception

Effectively operate console switchboard and direct incoming/outgoing calls

Greet visitors and direct them accordingly through the office

Provide administrative support to Project, operations and senior leadership group.

Redirect and/or respond to emails for Abalone admin

Run office programs (such as weekly lottery, gas cards, birthdays, Compassion Canada, Cellphones, lunches, boardroom activities etc.)

Manage business licenses and memberships

Manage and maintain office printers, ordering toner and/or ink supplies

Ensure mail is received, stamped and distributed

Administrate equipment time for Abalone Group

Main contact for contracts such as the coffee machine, cleaners, rug company, printer and phones

Ensure supplies cabinet, kitchen and boardroom are organized, and order items to be stocked.

Additional duties as required

Qualifications, Training and Education

Minimum 5 years’ experience in a similar position;

Understanding of accounting principles;

Intermediate Microsoft suite skills;

Accuracy and attention to detail;

Outstanding organizational skills

Working Conditions

The
position is office based and involves out of office tasks, such as bank deposits.  This position will require occasional physically demanding work in different positions (kneeling, standing, lifting, etc.), as well as long periods of sitting/typing while performing office & computer related tasks.