Accounts Payable/Accounting Associate

The position reports to the Controller and is responsible for maintaining all accounts payable and other business office functions as assigned by the Controller or Chief Financial & Operations Officer (CFOO). 

Accounts Payable 

• Open all Business Office mail and distribute it to the appropriate personnel.
• Process all invoices – if necessary, obtain the appropriate approvals for payment.
• File all vouchers, paid and unpaid, in an orderly fashion.
• Print the check payable report and review with the Controller or the CFOO for approval.
• Prepare signed checks for mailing/distribution.
• Prepare end-of-year 1099 returns as directed.
• Manage Petty Cash Fund – reconcile and reimburse the fund.
• Cross-train on Student Billing (Accounts Receivable) to assist when necessary.
• Assist department heads with payable questions.
• Other duties as assigned

Accounting Associate 

• Depositing and maintaining records for Miscellaneous Cash received by the Academy, including but not limited to Gifts/Development receipts, campus store, ice arena receipts, etc.
• Reconcile all bank and investment accounts with the school’s general ledger.  This includes both operating and endowment funds.
• Prepare all necessary adjusting entries for the above reconciliations; submit them to the Controller for review & approval.
• Prepare and enter all accounting entries for development gifts.
• Prepare various accounting corrections and entries as required throughout the year.
• Assist in the coordination of the audit work required for the annual audit.
• Other accounting functions as necessary.
• Other duties as assigned.

•   Associate degree in accounting or business from an accredited college.
• Two years of experience in accounting and business operations.
• Strong and demonstrated skills in not-for-profit accounting and financial administration. 
• A high degree of computer literacy and strong skills in spreadsheet-based financial analysis.
• Ability to analyze and organize financial data and ability to make accurate computations.
• Excellent administrative and organizational skills. 
• Strong oral and written communication skills and good interpersonal skills.
• Occasionally lifts up to 20 pounds.
• Generally, works in standard office conditions and climate.
• Works in a moderately stressful environment, dealing with a wide variety of challenges and deadlines, and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods of time.