Accounting Technician II - Department of Public Works

ACCOUNTING TECHNICIAN II - 2020

GRADE - 107

PAY RANGE - $23.66 - $33.74/hr- plus a comprehensive benefits package

GENERAL STATEMENT OF DUTIES:

Performs budget preparation, administration, and related accounting duties; performs directly related work as required.

DISTINGUISHING FEATURES OF THE CLASS:

The principal function of an employee in this class is to ensure accurate data compilation, budget preparation, and related accounting functions are performed within a City Department. The work is performed under the supervision and direction of an assigned supervisor but considerable leeway is granted for the exercise of independent judgement and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other City employees, outside auditors, vendors, business organizations, and the public. The principal duties of this class are performed in a general office environment

EXAMPLES OF ESSENTIAL WORK:

• Prepares an annual budget, portion of a budget, or divisional representation of a budget, including preparing proposals, analyzing data, allocating priorities, gathering input from key departmental personnel and documenting all decision-making;
• Monitors and prepares specialized reports relating to cost accounting procedures;
• Posts and balances general and subsidiary accounts;
• Audits, computes, and records financial transactions;
• Posts budget adjustments;
• Reviews and approves of purchase requisitions for goods and services, including conducting cost feasibility studies and making recommendations to Department Head;
• Supervises accounting personnel in accounts processing and purchasing activities;
• Prepares specifications for the purchase of goods and services;
• Uploads purchasing cards records;
• Creates daily reconciliation reports;
• Reconciles bank accounts;
• Handles cash receipts;
• Monitors financial accounts reports for accuracy;
• Prepares budget adjustments and determines accounts to be utilized;
• Compiles data, assembles using spreadsheets or related computer applications, and publishes reports on specialized Departmental operations as requested;
• Performs grant administration as requested;
• Processes departmental mail;
• Provides guidance and demonstrations to new employees in similar positions;
• Keeps supervisors informed of work progress, issues, and potential solutions;
• Attends meetings and training to stay current on relevant practices and developments;
• Responds to citizen inquiries courteously and promptly;
• Coordinates regularly with others to enhance interdepartmental efficiency; and
• Performs additional duties as required by the classification.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Thorough knowledge of Generally Accepted Accounting Principles;
• Thorough knowledge of current principles and procedures involved in purchasing within a municipality;
• Substantial knowledge of financial office procedures and practices;
• Substantial knowledge of the functions of government in a municipality;
• Substantial knowledge of accounts payable and payroll processes;
• Substantial knowledge of budget preparation within a municipality;
• Ability to interpret accounting reports and records and to analyze accounting data for control and reporting purposes;
• Ability to handle confidential and administrative information with tact and discretion;
• Ability to supervise, train, and evaluate the work of others;
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures, and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and recommendations;
• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.

ACCEPTABLE EXPERIENCE AND TRAINING:

• Graduation from an accredited college or university with an Associate�s Degree in Accounting; and
• Zero to two years of experience in accounting operations within a municipality; or
• Any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.

REQUIRED SPECIAL QUALIFICATIONS:

• None.

ESSENTIAL PHYSICAL ABILITIES:

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of written materials in both electronic and hardcopy formats;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and related equipment;
• Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion, up to 10 pounds occasionally, 5 pounds frequently and 2 pounds consistently;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.