Accounting Support Specialist

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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AGENCY DESCRIPTION:

The Department of Administrative and Financial Services (DAFS) Corrections Service Center is responsible for program accounting, cash management, resident accounts, and revenue/expenditure control for the Maine Department of Corrections (MDOC) that support six adult facilities and one youth facility. These facilities keep our communities safer by reducing harm through supportive intervention, empowering change, and restoring lives.

JOB DESCRIPTION:

As an Accounting Support Specialist located at the DAFS Corrections Service Center (CSC), this position will work as part of a close-knit unit primarily handling the Accounts Payables for the Dept of Corrections facility accounts.  This position provides support work and financial services for the Dept of Corrections’ facility accounts along with overseeing the Dept’s fixed assets.  Additional tasks include, but are not limited to, processing/reviewing/reconciling invoices, collection of documentation for Procurement Card transactions, analyzing data, reconciliation of accounts & producing monthly/seasonal financial reports.

The successful candidate must demonstrate the ability to effectively manage daily tasks, provide excellent customer service, and adapt to changing priorities. The ability to handle multiple tasks simultaneously while also working independently is required. In addition to a strong financial background, the qualified candidate must have excellent communication skills and demonstrate the ability to work well in a team environment. Experience with MainePays, Advantage, and the DAFS Analytics database is preferred. This position is primarily located in Augusta with potentially limited travel to the facilities.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of generally accepted accounting theories, principles, methods, practices, and terminology.
• Knowledge of governmental accounting standards and systems.
• Knowledge of computerized accounting systems and standardized desktop technology and products.
• Ability to apply accounting principles in locating and correcting accounting errors.
• Ability to apply accepted accounting principles to income statements and balance sheets.
• Ability to verify fiscal source documents and application of fees, refunds, collections, and discounts.
• Ability to review fiscal transactions for conformity with applicable laws, rules, policies, and procedures.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to recommend improvements in accounting controls, financial review trials, and business practices.

MINIMUM QUALIFICATIONS:

·   Entry-level to intermediate education, training, and/or experience in accounting, administrative support functions, or another closely related field demonstrating competency in applying accounting principles and standards and preparing complex reports.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 

• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 

• Retirement Plan– The State of Maine contributes 13.9% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  

• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 

• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 

• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who welcome a child, including fathers and adoptive parents, receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  

• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 

• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodation is provided for qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.