Accounting Support Specialist – Corrections Service Center

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Do you enjoy working collaboratively utilizing the latest technology? Then we are looking for you!
 

BRIEF AGENCY DESCRIPTION:

The Department of Administrative and Financial Services (DAFS), Corrections Service Center is responsible for program accounting, cash management, resident accounts, and revenue/expenditure control for the Maine Department of Corrections (MDOC) that supports six adult facilities and one youth facility. These facilities keep our communities safer by reducing harm through supportive intervention, empowering change, and restoring lives.

BRIEF JOB DESCRIPTION:

As an Accounting Support Specialist with the DAFS Corrections Service Center (CSC), this position will be processing payables for both Bolduc Correctional Facility (BCF) and Maine State Prison (MSP). In this position you will work closely with BCF/MSP, agency personnel and the CSC.

This is a professional financial position which utilizes established accounting systems and provides support to senior accounting staff and the Department of Corrections staff.  The position will deal with various governmental fund types, revenue sources, cost centers, cost allocations, and proprietary financial and department systems.  This position examines, accounts for, reconciles, analyzes, and interprets basic accounting data and records in accordance with established standards, state and agency accounting procedures, and must apply appropriate internal controls.  This position will use and apply accounting theory when analyzing and resolving standard accounting problems.  This position will interact with program staff in the receipt and exchange of information, explaining accounting processes/ practices, and resolving accounting discrepancies.  This position requires a knowledge of GAAP (Generally Accepted Accounting Principles), GASB (Government Accounting Standards Board) principles and guidelines, while exercising authority by conducting pre- and post-audit functions and the approval of transactions.  The position must be self-motivated and work under limited supervision.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of accounting theories, principles, methods, practices, and terminology.
• Knowledge of governmental accounting standards and systems.
• Knowledge of computerized accounting systems.
• Knowledge of standardized desktop technology and products.
• Ability to apply generally accepted accounting principles to income statements, balance sheets, purchasing and other financial transactions.
• Ability to verify fiscal source documents, the application of fees, refunds, collections, and discounts.
• Ability to prepare narrative and statistical reports, financial statements/ schedules, projections, and analyze and interpret information from reports.
• Ability to review fiscal transactions for conformity with applicable laws, rules, policies, and procedures.
• Ability to communicate and to write clearly and effectively.
• Ability to recommend improvements in accounting controls, financial review trails, and business practices.

MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following course work/training and/or experience).

-Entry-level to intermediate education, training, and/or experience in accounting, administrative support functions, or another closely related field demonstrating competency in applying accounting principles and standards and preparing complex reports.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($10,523.28 - $12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
• Retirement Plan– The State of Maine contributes 19% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodation is provided for qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.