Accounting Specialist

This person operates the divisional petty cash fund, prepares and makes bank deposits, assists with accounts payable, maintains the vehicle title file and database, tracks internet and credit card donations.

Prepares bank deposits. This includes copying and distributing certain checks. Writes receipts as necessary and maintains receipt book supply.

Receives funds from camp registration and other DHQ events. Verifies amount received and issues required receipts. Prepare funds for deposit. Operates petty cash fund by receiving and processing petty cash vouchers for reimbursement. Prepares approved vouchers and check requests for regular replenishment of petty cash fund. Maintains vehicle title file and database. Issues periodic reports as needed. Adds/deletes vehicles to/from THQ insurance roll for NSC division. Monitors THQ insurance reports to ensure all divisional vehicles are properly insured. Communicates with OMV and local county tax office to insure proper registration of DHQ vehicles. Processes registration renewals and other matters with OMV. Writes checks for all vehicle purchases and all other vehicle related disbursements from vendors. Mails checks to local unit or dealer. Responsible for tracking Bureau of Prison reimbursements and issuing checks to corps according to established policy.

 back up for morning mail processing. Orders office supplies for department as needed or requested. Maintains electronic database of check images received by bank on CD. Reconcile assigned GL accounts at month-end and year-end. Assist with preparation of year end closing and annual audit. Performs other general duties as needed.

Tracks credit card donations received via the internet and issues checks to corps and other Salvation Army units. Prepares documentation for cash receipts entry. Handles extremely high-volume during Christmas and disasters. Maintains Go Gas Pin and Vehicle database. Reconciles and pays monthly statement Assists with accounts payable as needed. Writes checks for all THQ Risk Management invoices, petty cash vouchers and travel expense reports. Keeps spreadsheets for allocation of insurance updated. Delivers petty cash and travel expense checks to employees and officers Provide copies of invoices and other information to AIR for billing and allocation purposes. Work with A/P to ensure all allocations are completed on a monthly basis. Maintains Telephone Long Distance Codes list for employees.

Performs research in accounting records including computer system as directed. Prints reports as requested or as needed to conduct research. Prepares and enters journal entries into accounting system as needed. Delivers mail to mailroom.

Back up for morning mail processing. Orders office supplies for department as needed or requested. Maintains electronic database of check images received by bank on CD. Reconcile assigned GL accounts at month-end and year-end. Assist with preparation of year end closing and annual audit. Performs other general duties as needed.

Education and Experience: Associates degree in accounting/business or related experience. Two years’ experience in accounting performing duties similar to those listed in this job description. Experience in using personal computer and accounting software.

Preferred Skills 

Working knowledge of Microsoft Office software including Word, Excel and Access . 10-key by touch. Ability to perform light typing, touch not necessary. Skill in communicating professional manner by telephone.