Accounting Manager

Summary:

Supervises and coordinates the activities of Finance Department personnel responsible for calculating, posting, and verifying financial data to ensure accurate records for accounting and statistical purposes.

Essential Duties and Responsibilities:

• Assists the Controller and CFO in directing and overseeing the end-of-month, quarter, and year-end close processes.
• Assists the Controller and CFO in directing and overseeing General Ledger (G/L) account analysis and reconciliations.
• Assists the Controller and CFO in directing and overseeing bank account analysis and reconciliations.
• Assists the Controller and CFO in managing various accounting-related functions, including, but not limited to, Accounts Receivable, Accounts Payable, and Payroll.
• Assists the Controller and CFO in motivating accounting team members and enhancing the accuracy and efficiency of the Finance Department. Assists in organizing, delegating, supervising, and participating in tasks within the Finance Department.
• Assists the Controller and CFO in directing and overseeing the recording, tracking, and reporting of financial information.
• Assists the Controller and CFO in identifying, preventing, and mitigating accounting discrepancies, and helps establish appropriate control systems.
• Assists the Controller and CFO in reviewing and preparing financial statements for accuracy and legal compliance.
• Assists the Controller and CFO in organizing and updating financial records.
• Assists the Controller and CFO in preparing accurate, complete, and timely monthly, quarterly, and annual financial schedules.
• Assists the Controller and CFO in supervising and participating in preparing and auditing materials that require analysis of supporting documents, and ensures that all entries are properly entered into the ERP system.
• Assists the Controller and CFO in preparing for the annual financial external audit. Support audit activities as required to ensure auditors have the necessary information to complete their audits promptly.
• Assists the Controller and CFO in communicating and coordinating accounting policies, practices, and procedures with department and company managers, officials, vendors, reporting agencies, clients, customers, and the public.
• Assists the Controller and CFO in determining Finance Department work procedures, prepares work schedules, and expedites workflow.
• Assists the Controller and CFO in assigning duties and examines work for exactness, neatness, and conformance to policies and procedures.
• Assists the Controller and CFO in preparing, standardizing, and documenting procedures to improve the efficiency of subordinates. Maintains harmony among workers and resolves grievances.
• Assists the Controller and CFO in preparing reports, budgets, forecasts, and other financial documents.
• Assists the Controller and CFO in developing reports for management and regulatory bodies.
• Manages Finance Department team members as directed by the Controller and CFO.  The Finance Department may be reorganized to increase efficiency, so management duties may be reassigned during this process.
• Issued written and oral instructions to Finance Department team members.
• Prepare journal entries to correct account balances.
• Research, identify, and resolve the root cause of problem issues.  Collaborate with other departments within the organization to resolve issues and enhance procedures.
• Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures.
• Compiles reports from individual subordinates, as management or government agencies require.
• Review the company’s accounting information to identify and resolve inaccuracies and/or imbalances.
• Utilize accounting ERP systems to facilitate processes and maintain accurate accounting records.
• Pursue training and professional development opportunities to build accounting and finance knowledge and skills continuously.
• Shares professional expertise with other team members in the Finance Department. Encourages other Finance Department team members to pursue training and professional development opportunities.
• Perform all other duties as assigned.

Education and/or Experience: 

• Bachelor's degree (BS/BA) in Accounting, Finance, or related business field.
• One to two years of related experience and/or training; or equivalent combination of education and experience. 
• A graduate degree in Accounting, Finance, or a related business field is highly desirable.

Certificates, Licenses, Registrations: A CPA license or equivalent is desirable but not required.

Mathematical Skills: Ability to work with mathematical concepts such as probability, statistical inference, plane and solid geometry fundamentals, and trigonometry fundamentals. Applying fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have a strong working knowledge of Accounting software and ERP systems; Financial Reporting software; Business Intelligence software; Database software; Design software; Internet software; Payroll systems; Strong working knowledge of Microsoft Office (Excel, Word, Outlook, Teams and PowerPoint) and accounting software (e.g. Great Plains).

Supervisory Responsibilities: Assists the Controller and CFO in managing three subordinate supervisors: Payroll Supervisor, Accounts Payable Supervisor, and Accounts Receivable Supervisor. Helps facilitate the overall direction, coordination, and evaluation of these units. Manages and supervises Finance Department staff-level employees (staff accountants, clerks, interns, etc.). Carries out supervisory responsibilities by the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.

Competencies: 

To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Communication (General) – Excellent communication and interpersonal skills.
• Communication (Oral) – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Communication (Written) – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; can read and interpret written information.
• Cost Consciousness: Works within approved budget; develops and implements cost-saving measures; contributes to profits and revenue; conserves organizational resources.
• Customer Service—The Finance Department is a service and support department for the entire Company, and its customers include other departments of the Company. It manages difficult or emotional customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance, and meets commitments.
• Delegation – Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Design – Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
• Detail Oriented – Must be an organized professional with a great eye for detail.
• Diversity—Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics/Integrity – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment. Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Knowledge – Solid knowledge of U.S. GAAP (Generally Accepted Accounting Principles) and regulations. Excellent understanding of accounting and financial processes (budgeting, financial closure, financial reporting, etc.). Knowledge of data analysis, budgeting, and forecasting. 
• Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.  Must be highly reliable and able to carry out tasks autonomously and collaboratively.
• Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
• Motivation – Self-motivated and a self-starter. Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Persistent and results-oriented.
• Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports the organization's goals and values; benefits the organization through outside activities; supports affirmative action and respects diversity.
• Planning/Organizing—Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans. Well-organized with the ability to prioritize.
• Problem Solving – Strong problem-solving ability. Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Professionalism – Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and within budget; manages project team activities.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Quantity – Meets productivity standards; Completes work promptly; Strives to increase productivity; Works quickly.
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Strategic Thinking: Develops strategies to achieve organizational goals; understands the organization's strengths and weaknesses; analyzes the market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts team success above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Technical Skills – Pursues training and development opportunities; Strives to build knowledge and skills continuously; Shares expertise with others.

Physical Demands - The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to forger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment —The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The noise level in the work environment is usually quiet.

Clearing House Compliance Notice

In accordance with federal regulations, this position requires successful completion of a Clearinghouse background check prior to employment. All candidates must be registered with the FL Clearinghouse Florida Agency for Health Care Administration (https://info.flclearinghouse.com/) and provide consent for the employer to access their records. Employment is contingent upon a clear record and ongoing compliance with all applicable regulations.