General Summary

Under the supervision of the Chief Financial Officer, performs professional accounting duties of substantial difficulty in responsibility relating to the development and improvement of the accounting system, practices and procedures. Prepares and provides financial information and documentation to County Departments. Maintains the County's accounts receivable system and general ledger financial system, and oversees payables and payroll functions and prepares payroll related reports. Must be able to perform internal audits on County Departments, Programs or Grants. Assists auditors in gathering financial information for annual audits, and performs other accounting and support functions. Assists in the supervision and training of professional and support personnel. Assists the County Controller in personnel and labor relation functions, as assigned.

Essential Functions

1. Assists in maintaining the County's Accounts Receivable/Payable system, including processing and balancing check runs, preparing reports, balancing to the general ledger, maintaining procedure manuals and dealing with vendor and department concerns and complaints.
2. Prepares for posting, financial transactions to the general ledger system.
3. Assists with balancing financial transactions to the trial balance
4. Helps maintains the general ledger system, including adding new funds, departments and account numbers; processing monthly, quarterly, and year-end procedures; updating the general ledger procedure manuals; and testing and applying new financial updates.
5. Prepares payroll tax liability deposits, monthly and quarterly tax reports and annual payroll tax reports.
6. May help prepare monthly, quarterly and annual statistical reports.
7. Assists with the development of automated systems and improves existing systems.
8. Monitors and assists in preparation and review of grant applications and reports, including the review of state reimbursement requests.
9. Administration of County, Federal, and State grant programs, including maintenance of centralized filing of grant agreements, budgets, financial status reports, and program amendments.
10. Periodic reconciliation of grant financial status reports (billing) to the general ledger.
11. Assists Assistant Finance Officer in gathering financial information for annual audit.  Also assists with special grant audits.
12. Provides accounting assistance to other County departments. Answers related questions in compliance with established policies and procedures, and may perform internal department audits.
13. May be asked to perform an analysis of various funds, fluctuations or trends.
14. Assists in preparation of the Comprehensive Annual Financial Report and other financial statements for the County.
15. Monitor assigned funds for budget problems such as shortfalls and unexpected variances. Review Department Head requests for budget adjustments.
16. Assist in preparing the annual budget book. Review department budget submissions for accuracy, completeness and reasonableness and ensures inclusion of all appropriate personnel costs and cost allocations. Assists departments in estimating future costs.
17. Provides tracking of major capital projects to ensure budget compliance. Ensures proper audit trail and prepares reports for grants as well as reports for the Board of Commissioners.
18. Assists in the supervision and training of professional and support personnel.

Other Functions

None listed.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

Employment Qualifications

Education: Bachelor's degree, preferably in accounting, finance or a closely related field, or equivalent experience. May consider advanced years of experience in accounting or finance in lieu of accounting/finance major, in addition to the bachelor's degree.

Experience: With accounting/finance degree: two to three years of responsible general accounting, preferably in a government setting, which includes experience with budgeting, data processing and financial system software and fund accounting. (Without other bachelor's degree: seven years or more)

Qualifications:

Ability to use good judgment and maintain confidentiality.

Ability to make decisions based on directions from supervisors and County Policy. Ability to interact with other employees, department heads and elected officials, both orally and in writing, in a tactful and courteous manner.

Other Requirements:  None listed.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not  be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

FLSA Status: Exempt

Worker's Compensation Code: 8810

Occupational Employment Statistical Code: 21114

Physical Requirements{This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements and working conditions. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements}:

Ability to access departmental files.

Ability to lift and/or move binders, files, and boxes of checks and computer printouts.  Ability to enter and retrieve information from a computer

Working Conditions:

Works in office conditions.